Family and Children's Association logo

Administrative Support Specialist (PT)

Part-time

Family and Children's Association

Mineola, NYPart-time$20.34/hrPosted 3mo agoSeen in employer's feed 3 days ago

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At a glance

Compensation
$20.34/hr
Location
Mineola, NY
Schedule
Part-time
Work Authorization
Not specified

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Job overview

Family and Children's Association is hiring an Administrative Support Specialist (PT). The Family and Children's Association seeks an enthusiastic, organized Administrative Support Specialist to assist clients, manage appointments, maintain records, and support the clinical team in a part‑time, on‑site role.

Key focus areas include Greet and assist clients, visitors, and staff in a professional and courteous manner, Schedule, confirm, and coordinate client appointments, and Answer phone calls, respond to inquiries, and direct communications appropriately.

Successful candidates bring High School Diploma Or Equivalent, 1+ Year Healthcare Experience, and 1+ Year Outpatient Clinic Experience. Important skills include Maintain Confidentiality. Preferred (not required): Enthusiasm, Organization, Detail-Focused, and Professionalism.

Skills & qualifications

RequiredNice to have

Skills

EnthusiasmOrganizationDetail-FocusedProfessionalismClient Appointment SchedulingClient Appointment ConfirmationClient Appointment CoordinationAnswering Phone CallsResponding to InquiriesDirecting CommunicationsMaintaining Client RecordsElectronic Health Record SystemsProcessing Intake FormsBilling CollectionsAdministrative PaperworkAdministrative TasksWorkflow CoordinationRegulatory ReportingData EntryCorrespondenceDocumentationCollaborationConfidentialityHIPAABilingual SpanishBilingual EnglishMaintain ConfidentialityDetail-Focused SkillsBilingual Spanish and English Speaking

Qualifications

High School Diploma or Equivalent1+ Year of Experience in Healthcare, Outpatient Clinic, or Medical Office SettingAssociate Degree or Certification in Medical Office Administration

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Paid Time Off
401(k) Match

Full job description

Administrative Support Specialist (PT)

Location: Hauppauge, NY | Schedule: Part-Time 12/hours | Status: Non-Exempt |Salary Range: $20.34/hour | Schedule: Wednesday, Thursday, Saturday

The Opportunity

Join the Family and Children's Association (FCA). We are looking for an enthusiastic and organized Administrative Assistant to bring their energy and detail-focused skills to our dynamic Clinical department.

Responsibilities

  • Greet and assist clients, visitors, and staff in a professional and courteous manner

  • Schedule, confirm, and coordinate client appointments

  • Answer phone calls, respond to inquiries, and direct communications appropriately

  • Maintain accurate client records and update electronic health record (EHR) systems

  • Process intake forms, billing collections, documentation, and other administrative paperwork as assigned

  • Support providers and staff with administrative tasks and workflow coordination

  • Complete all agency, program, and regulatory reports, data entry, correspondence, and required documentation by established deadlines

  • Function as an integral member of the interdisciplinary treatment team and participate in team meetings and in-service trainings as scheduled

  • Maintain confidentiality and comply with HIPAA and agency policies and procedures

  • Perform other duties and responsibilities as assigned in support of clinic operations

Qualifications

  • High School Diploma or Equivalent required; associate degree or certification in medical office administration preferred

  • Minimum of one (1) year of experience in a healthcare, outpatient clinic, or medical office setting

  • Bilingual in Spanish and English speaking preferred

Compensation

The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.

Benefits

  • Full Health/Dental/Vision Insurance

  • Generous Paid Time Off

  • 403(b); with generous employer contribution

  • Flexible Spending Account (FSA)

  • Pet Insurance

  • Short Term (STD) and Long Term (LTD) Disability Insurance

  • Life Insurance

  • Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer! We celebrate and are committed to creating an inclusive environment for all employees.

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