Full Charge Bookkeeper (Part Time)

Company Overview:

Landscaping by J. Michael has been an industry leader in landscaping in Massachusetts for over 4 decades. LJM’s company culture reflects only the utmost professionalism, and nothing less. LJM is rooted in a culture of motivation, excellence, and professional growth. The office is headquartered in Marshfield, MA.

Position Overview:

The Full Charge Bookkeeper plays a key role in maintaining the financial success of the company. Responsibilities include managing A/P and A/R processes, conducting monthly reconciliations, performing payroll functions, managing insurance policies, and supporting day-to-day operations. This role requires a candidate with a Bachelor's Degree in Accounting or a related field, full mastery of QuickBooks Online with a minimum of 5 years of recent experience, and a proven administrative track record. Strong problem-solving and organizational skills, excellent written and verbal communication, proficiency in MS Office, and the ability to handle confidential information are critical qualifications. The successful candidate will perform year-end functions, prepare items for the accountant, and interact professionally with internal team members and external clients.

Day-to-day responsibilities would include a combination of the following:

Responsibilities and Duties:

• Establish and manage different accounts

• Post, verify, and maintain records of financial transactions

• Oversee and enforce bookkeeping policies and procedures

• Generate comprehensive financial reports by collecting, analyzing, and summarizing accounting information.

• Reconcile entries, balance subsidiary accounts, and maintain a balanced general ledger

• Prepare trial balance, assist in financial reporting, and ensure compliance with legal requirements.

• Monitor budget variances and advise management on compliance needs

• Manage bi-weekly payroll with outside vendor PayChex, ensuring timely processing and accurate record-keeping.

• Manage and process A/P, including purchase orders, invoice validation, coding, and bi-weekly check scheduling.

• Manage and process A/R, including creating accurate client invoices, AIA Billig formats and actively managing collections.

• Manage monthly reconciliation of company bank accounts, credit cards, and petty cash while maintaining accurate records.

• Manage and pay worker’s compensation monthly and complete the yearly audit.

• Manage and organize record-keeping and payments for insurance policies.

• Conduct monthly reconciliation of company finances, maintaining accurate records

• Assist in other office administration duties as Office Manager delegates or sees fit, as needed.

Administration Responsibilities:

Apply to this role if:

• You love to organize and implement new systems, and have exceptional organizational abilities for managing multiple tasks.

• You have a detail-oriented and meticulous approach to financial record-keeping. Things that are out of place, bother you.

• You are a team-oriented, and determined worker. You want the business to succeed and are flexible in an environment with changing needs and responsibilities.

• You consider yourself an analytical thinker with strong problem-solving skills

• You perceive problems, and are proactive about solving them. You’re able to work efficiently, and are adept at meeting deadlines.

• Effective communication skills, both written and verbal

• Tech-savvy with proficiency in MS Office and a quick learner for new software and systems.

Qualifications:

• Bachelor's Degree in Accounting, Business or related field.

• Full mastery of QuickBooks On-line with a minimum of 5 years RECENT experience.

• Proven administrative track record.

• Excellent written and verbal communication skills are critical.

• Proficient in MS Office, with aptitude to learn new software and systems.

• Perform Year End functions for closing out the year and prepare items for accountant.

• Strong problem solving and organizational skills with the ability to multitask, prioritize daily work flow and meet various seasonal deadlines.

• Positive interpersonal skills with the ability to interact professionally with internal team members and external clients.

• Maintain confidentiality of all company financial information and resources.

Requirements:

• Must be able to communicate effectively in English, both verbally and in writing, and to comprehend and follow oral and written instructions.

• Must be able to fulfill all job responsibilities and physical requirements with or without reasonable accommodation.

• Public Notary Preferred or ability to obtain in 90 days.

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