Metabolic Assistant
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At a glance
Requirements
Credentials this posting asks for.
Job overview
WMCHealth is hiring a Metabolic Assistant. The Metabolic Assistant provides administrative support to the Advanced Medical Genetics Practice, coordinating patient care for individuals with Metabolic Disorders. This role involves managing appointments, documenting patient activities, acting as a liaison between families and the medical team, and ensuring timely collection of lab results and insurance authorizations. The assistant also maintains patient records and creates necessary documents.
Key focus areas include Manage and schedule patient interactions and appointments based on protocol and medical need, Document all patient-related activities in the electronic medical chart, and Function as the liaison between patients/families and the Medical Genetics team.
Successful candidates bring Associates Degree and Proficiency In Spanish Or Equivalent. Important skills include Word Processing, Excel, Data Management Software, Spanish Speaking, Spanish Writing, and Spanish Reading.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Metabolic Assistant
Company: WMC Advanced Physician Services PC
City/State: Hawthorne, NY
Category: Clerical/Administrative Support
Department: Genetics
Union: No
Position: Full Time
Hours: Monday - Friday 8:30a-5p
Shift: Day
Req #: 48566
Posted Date: Jul 21, 2026
Hiring Range: $20.58-$25.87
Apply Now
External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/33602) Internal Applicant link
Job Details:
Job Summary:
Provide a wide variety of administrative support to Advanced Medical Genetics Practice, including coordination of care for patients served in the practice.
Responsibilities:
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Manage/schedule all interactions/appointments for patients/individuals with Metabolic Disorders managed at our center based on protocol &/or medical need on an ongoing basis including but not limited to clinic visits, transportation, translation, obtaining results & arranging follow-up.
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Document any and all activities related to the patient that occurs in the clinic or by phone in the electronic medical chart.
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Function as the liaison between the patients/families and the Medical Genetics team.
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Schedule appointments & prepare all follow-up lab requisitions including special tests according to protocol and communicate with the families accordingly.
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Collect results and visit reports from outside laboratories and providers in a timely fashion and communicate with the Medical Genetics team as needed.
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Function as an advocate and the contact person for the IMDC families to assure continued optimum care especially for our Spanish-speaking families.
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Generate & maintain a system for obtaining insurance authorization for enteral formulas, medications, clinic visits, including letters of medical determination/necessity.
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Send provider letter to patient’s MD with copy of lab results, if appropriate, particularly with patients who have been referred by Newborn Screening (NBS).
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Collect, organize, and update pertinent information in the electronic medical records for all IMDC patients especially for new and NBS referrals.
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Create and modify documents such as reports, memos, and letters as needed to help with patient management.
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Maintain confidentiality in all aspects of the job.
Coscore: N/A Qualifications/Requirements:
- Experience:
computer proficient with working knowledge of word processing, spreadsheets, and data management software with prior experience in a medical office.
- Education:
Associates Degree, required. Bachelor’s Degree preferred. In Lieu of Bachelors, 3-5 years of equivalent combination of related experience
Licenses / Certifications:
Other:
Proficiency in Spanish is a must. (speaking, writing and reading). Highly organized, detailed orientated, reliable and possess the ability to work independently and efficiently; the ability to screen and prioritize tasks is essential
About Us:
WMC Advanced Physician Services PC
Benefits:
We offer a comprehensive compensation and benefits package that includes:
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Health Insurance
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Dental
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Vision
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Retirement Savings Plan
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Flexible Savings Account
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Paid Time Off
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Holidays
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Tuition Reimbursement
Apply Now
External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/33602) Internal Applicant link
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