Executive Assistant - Supporting two VP's

Simsbury, CT

Full time

REQ106635

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here (https://www.eba-d.com/) to learn more.

Job Description

Job Summary:

EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.

This onsite role is a fast-paced, high-visibility role where you’ll play a key part in keeping our leadership team operating smoothly and efficiently. You’ll also have the opportunity to contribute across departments, manage events, and support core business functions. If you’re someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead—this role is for you.

Key Responsibilities:

• Provide high-level administrative support to VP Operations and VP/GM of Programs & Strategy including calendar management, travel coordination, meeting scheduling, and expense reporting.

• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.

• Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.

• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.

• Assist with facilities-related projects such as renovation coordination and safety committee activities.

• Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.

• Provide flexible administrative support to other departments as needed.

• Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.

• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.

• Strong verbal and written communication skills.

• Demonstrated ability to handle confidential information with professionalism and discretion.

• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.

• Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:

• Bachelor’s degree is strongly preferred in Business Administration, Communications, or a related field.

• Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).

• Minimum of 10 years of administrative or office management experience.

• Prior experience supporting senior or executive leadership.

• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.

• Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

EBI's 190-year history has been shaped by innovation and stewardship defining who we are today: a family-owned, independently led, and professionally managed company united by our people, Core Values, and Winning Vision. We invite you to explore our three strong businesses and discover how you can help shape the next chapter of our story.

Ensign-Bickford Industries (https://ensign-bickfordind.com/) founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. As One EBI, we innovate in science and technology for the safety, health, and well-being of society, creating exceptional long-term value.

AFB International (http://www.ensign-bickfordind.com/subsidiaries/afb-international/%29)

• AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers—and their customers—is our business.

Ensign-Bickford Aerospace & Defense Company (http://www.ensign-bickfordind.com/subsidiaries/ensign-bickford-aerospace-defense/%29)

• EBAD is a global leader in precision energetic systems and other innovative explosives, non-explosive and electromechanical solutions for the defense and aerospace markets.

⠀ EnviroLogix (http://www.ensign-bickfordind.com/subsidiaries/envirologix-inc/%29)

• EnviroLogix is a global leader in the development of rapid GMO and mycotoxin detection technology.