LEGAL SECRETARY - OAHU

Recruitment Number 23-0042

The immediate vacancies are with the Department of the Attorney General, Department of Taxation, and the Department of Commerce & Consumer Affairs in Downtown .

Salary: $4,742 to $6,003 per month (SR-18, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Responsible for providing secretarial, legal clerical and general office services for the attorney who administers a division and is responsible for planning a professional legal services program and supervising attorneys and support staff. In addition to providing secretarial services and minor administrative support to the attorney who serves as chief of a legal services division, a position in this class is responsible for maintaining office operations and work flow for a division which includes supervising the work of a staff of legal clerks and other clerical staff who provide legal support and office services for attorneys in the division; and perform other related duties as assigned. To qualify, you must meet all of the following requirements:

Legal Authorization to Work : The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Prerequisite Knowledge and Abilities Required.

Knowledge of : Legal terminology; function of courts; format, content and the use of legal documents; various types of court actions and associated processes and procedures; legal and office practices and procedures; grammar, spelling, word usage and sentence construction; legal documents preparation, processing and filing practices and procedures; and procedures for processing and filing legal and court documents with courts, boards and commissions.

Ability to : Plan, organize and carry out secretarial functions; organize legal clerical work activities and conduct office services functions; assign, direct, review and evaluate the work of others; communicate effectively with others and maintain harmonious working relationships; accurately prepare, type, process and file a variety of complex legal and court documents in proper format, in accordance with established procedures and within prescribed deadlines, with the appropriate court, board or commission; check citations and quotations from legal sources; carry out legal office clerical routines; and type accurately (using a computer, word processing and/or other software applications) at the rate of 40 net words per minute.

Specialized Experience: Three years of progressively responsible legal clerical work experience which involved preparing, typing, processing and filing legal documents and which demonstrated the prerequisite knowledge and abilities described above.

In addition, either concurrently or separately from the Specialized Experience, there must be demonstrated ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements.

Supervisory Aptitude: Supervisory aptitude rather than actual supervisory experience may be accepted. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/ or potential.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Skilled Typing Requirement: Applicants must be able to type accurately, using a typewriter or word processor, at the rate of 40 net words per minute.

Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum typing and/or keyboarding skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.

The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . 01696:040513:03:AO

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.