Administrative Aide Ii

Position Summary

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or temporary employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Coordinate room arrangements (e.g., draft, prepare and distribute notifications, announcements and various materials; notify participants; create seating assignments; maintain response records; arrange for space, audio/visual equipment and travel). Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

Required Education:High School diploma or equivalent.Required Experience:3 years of office experience. Experience providing a high level of customer service.Preferred Experience:2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

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Posting Number2026-15894

Posted Date (9/3/2026 2:27 PM)

Location : LocationUS-NY-New York

Hybrid Remote Work ClassificationHybrid: 60% to 80% Onsite

DepartmentMolecular Pathobiology (Staff)

School/DivisionCollege of Dentistry (DN1032)

Compensation GradeLocal 3882 - 10

UnionLocal 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)

FT/PTFull-Time

CategoryGeneral Office Administration