Paralegal/ Administrative Assistant - Labor & Employment Practices

Requisition Number: 239038

Job Description

Cintas is seeking an Employment Practices Paralegal to support the Labor and Employment Practices Group in all aspects of managing the defense of employment claims, as well as employment litigation matters. Under the broad supervision of an attorney, the Paralegal/Administrative Assistant will provide support and paralegal services to internal and external counsel. This role collaborates closely with internal stakeholders, third-party administrators, and both in-house and outside counsel to ensure efficient handling of litigation processes. This position plays a critical role in maintaining organization, driving efficiency, and supporting successful legal outcomes through effective coordination, attention to detail, and adherence to legal and company standards.

Key Responsibilities:

• Manage intake, organization, and ongoing administration of employment matters and related documentation.

• Coordinate research, information gathering, and documentation to support legal processes including running reports within the company’s HRIS system; collecting documents and data responsive to discovery requests; handling general inquiries relating to matter status and/or acting as a liaison within the organization to facilitate efficient workflow in legal matters or projects and preparing reports.

• Oversee legal hold activities and ensure proper tracking and maintenance of case materials.

• Maintain litigation tracking tools, calendars, and systems to support case progression.

• Facilitate communication and collaboration across internal teams and external stakeholders.

• Support legal processes through document review, subpoena responses, and reporting for several attorneys.

• Utilize systems and tools to ensure accurate organization, indexing, and accessibility of case files.

• Lead and coordinate the responses to Department of Transportation inquiries with sufficient tracking of requests.

• Manage and troubleshoot internal employment agreements to ensure completion by all parties.

• Performing administrative functions; including answering phones, providing docketing support and managing litigation calendars, and drafting cover letters.

Skills/Qualifications

Required

• High school diploma/GED

• Strong communication skills with the ability to collaborate effectively across diverse stakeholders

• Ability to maintain strict confidentiality while demonstrating professionalism and sound judgment

• Organized and self-disciplined with the ability to manage multiple priorities

• High level of proficiency with technology, including Microsoft Office Suite applications, Adobe Acrobat, Litigation Support Applications, Electronic Docketing Applications, PACER, Electronic Filing, and other internet research tools

Preferred

• Bachelor’s Degree

• Minimum two (2) years of experience as a paralegal or legal assistant

• Project management experience

Benefits

Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Additionally, our employee-partners enjoy:

• Competitive Pay

• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)

• Disability, Life and AD&D Insurance, 100% Company Paid

• Paid Time Off and Holidays

• Skills Development, Training and Career Advancement Opportunities

Company Information

Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

Job Category: HR/Legal

Organization: Corporate

Employee Status: Regular

Schedule: Full Time

Shift: 1st Shift