Contract Management Specialist 2 - VID 228479

NY HELPS No

55-b/c Eligible No

Agency General Services, Office of

Title Contract Management Specialist 2 - VID 228479

Occupational Category Other Professional Careers

Salary Grade 23

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $90582 to $114585 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Internship No

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address ESP, Corning Tower, 32nd Floor

City Albany

State NY

Zip Code 12242

Duties Description Under the supervision of a Contract Management Specialist 3, the incumbent is responsible for supervising a team of procurement professionals within the Agency Procurement Office, Division of Financial Administration for the Office of General Services (OGS). The unit is responsible for implementing and administering a complex variety of grant contracts, service contracts, and other procurement activities for OGS and several hosted agencies. The incumbent’s responsibilities may include, but not be limited to:• Provide guidance and training to assigned staff regarding procurement methods, contract development, and contract administration.• Provide guidance on gathering and analyzing data, drafting reports and spreadsheets, and developing and documenting procedures.• Review solicitations, grant contracts, and related documents prepared by assigned staff to ensure adherence with applicable laws, rules, and guidelines.• Coordinate and monitor workload of assigned staff.• Reviewing and approving contract payments and assuring they are in accordance with contract terms and conditions.• Develop processes and train staff on use of the Statewide Financial System to include establishing and encumbering contracts, processing transactions, accessing reports, and general navigation.• Maintain procurement databases, develop reports, maintain standardized template documents.• Oversee development, processing, and administration of assigned contracts for OGS and Agencies hosted by OGS.• Provide guidance on procurement, contracting, and related processes to OGS and hosted agency staff.Note:The Office of the General Services (OGS) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OGS Financial Administration will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OGS Financial Administration employees may telecommute up to 4 days per pay period

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AG

Telephone 518-473-5282

Fax 518-486-1631

Email Address [email protected]

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter to [email protected] detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.