Project Coordinator / Administrative Specialist

Description

Position Summary

We are seeking a highly organized and detail-oriented Construction Project Coordinator to support a busy hospital construction and facilities department. This individual will play a critical role in keeping projects moving by managing administrative, procurement, documentation, and accounts payable functions across a large volume of active construction projects.

The ideal candidate is proactive, adaptable, and comfortable working in a fast-paced environment where priorities can shift quickly. Success in this role requires strong organizational skills, attention to detail, and the ability to juggle multiple projects simultaneously without missing deadlines.

Key Responsibilities

Project Administration:

Create and submit requisitions (REQs) in accordance with organizational procurement processes.

Track project documentation and approvals within E-Builder.

Maintain accurate project records and ensure all documentation is current and properly organized.

Assist project managers with project updates, status reporting, and administrative support.

Monitor project workflows and follow up on outstanding action items.

E-Builder Management:

Organize and maintain project files within E-Builder.

Ensure contracts, change orders, invoices, drawings, permits, and other project documents are uploaded and properly categorized.

Track required project documentation through completion.

Support project teams with document retrieval and reporting as needed.

Procurement & Purchasing:

Create and manage purchase orders (POs).

Coordinate ordering of construction materials, supplies, and equipment.

Track purchases and ensure supporting documentation is complete.

Assist with vendor communication regarding orders and deliveries.

Accounts Payable Support:

Support invoice processing and reconciliation activities.

Verify invoices against purchase orders and project budgets.

Track payment status and assist with resolving billing discrepancies.

Coordinate with finance and procurement teams to ensure timely payment processing.

General Administrative Support:

Provide administrative support to construction project managers and department leadership.

Maintain project logs, trackers, and reporting tools.

Assist with scheduling meetings and coordinating project communications.

Support special projects and other departmental needs as assigned.

Required Qualifications:

2+ years of administrative, project coordination, construction support, facilities management, or accounts payable experience.

Strong organizational and document management skills.

Experience managing multiple priorities in a fast-paced environment.

Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.

Excellent written and verbal communication skills.

Ability to work independently while supporting multiple stakeholders.

Preferred Qualifications:

Experience working in a construction, healthcare, facilities, engineering, or project management environment.

Experience with E-Builder or similar project management/document control platforms.

Experience creating purchase orders and processing invoices.

Knowledge of procurement and accounts payable processes.

Ideal Candidate Profile:

This is a high-volume support role that requires a focused, responsive individual who can pivot quickly as priorities change. The ideal candidate thrives in a fast-paced environment, takes ownership of their work, follows through on details, and enjoys bringing structure and organization to complex projects. They must be comfortable managing numerous tasks simultaneously while maintaining accuracy and providing exceptional support to project managers and construction leadership.

Job Type & Location

This is a Contract position based out of Baton Rouge, LA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Baton Rouge, LA.

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a fully onsite position in Baton Rouge,LA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.