Project Coordinator

Description

Provide day-to-day project coordination and administrative support for OCM programs. Maintain Champion rosters, participation trackers, attendance records, distribution lists, and other program documentation. Process Champion role changes in applicable trackers and collaboration spaces. Coordinate Champion initial onboarding, including sending approved welcome communications to new Champions and their managers and providing access to relevant resources. Schedule recurring and ad hoc meetings, training sessions, and events. Create and coordinate all logistics to include invitations, agendas, secure room/s, presenters, supplies, meeting materials, and follow-up tasks. Support production of presentations, newsletters, and all other communications by collecting approved content, applying templates, formatting slides, proofreading, and coordinating reviews. Maintain the editorial calendar for newsletters and recurring communications; request content, track submissions, compile approved material, and route drafts through review and approval. Prepare and send routine communications using approved templates, established messaging, and current distribution lists. Maintain shared files, templates, standard operating procedures, reference materials, and archives so information is current, organized, and accessible. Document meeting notes, decisions, risks, issues, and action items. Compile participation data and other program metrics and prepare routine status reports. Monitor deadlines and competing priorities; proactively identify risks, missing information, or resource conflicts and escalate them appropriately. Support surveys, feedback collection, and engagement activities, including distribution, response tracking, and basic reporting. Recommend improvements to administrative processes, trackers, templates, and recurring workflows to increase consistency and efficiency. Perform other related project coordination and administrative duties in support of OCM priorities.

Skills

Administrative support, Microsoft office, Outlook, travel reservations, human resources administrative, human resources

Top Skills Details

Administrative support,Microsoft office,Outlook,travel reservations,human resources administrative,human resources

Additional Skills & Qualifications

Bachelors degree. In lieu of a degree, relevant education and directly related experience may be considered. Two (2) years of experience providing project coordination, program coordination, communications support, or administrative support. Demonstrated ability to manage multiple assignments, stakeholders, schedules, and deadlines with a high degree of accuracy. Strong written and verbal communication skills, including proofreading and the ability to prepare clear, professional correspondence. Proficiency with Google Workspace or comparable productivity and collaboration tools. Demonstrated ability to work independently, take initiative, follow established processes, and escalate risks or issues appropriately. Strong PowerPoint skills and experience producing polished, executive-ready presentations from approved content.

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Stony Brook, NY.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Stony Brook, NY.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a fully onsite position in Stony Brook,NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.