Office Manager

Description

We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities.

Responsibilities:

• Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.

• Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.

• Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.

• Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.

• Build and maintain productive relationships with external vendors, service providers, and office partners.

• Support commercial property-related administrative needs by helping coordinate facility matters and service requests.

• Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.

• Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.

• Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.

Requirements • Experience managing administrative office operations in a detail-oriented business environment.

• Working knowledge of office supply purchasing, inventory tracking, and vendor coordination.

• Familiarity with accounts payable processes and general financial administration.

• Ability to handle receptionist and front-desk responsibilities with strong communication skills.

• Exposure to commercial property management support or facilities coordination is preferred.

• Understanding of nonprofit accounting and fund accounting practices is an asset.

• Strong organizational skills with the ability to manage multiple priorities and event-related logistics.

• Experience supporting onboarding activities and collaborating across teams. TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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