Administrative Coordinator III

Requisition: 202600333S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: College of Health Sciences

General Requirements:

Bachelor’s Degree in a related field. Master’s Degree preferred. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs advanced and complex administrative support duties for the College of Health Sciences.

Primary Responsibilities (Staff Positions Only):

Performs primary administrative support duties for the College of Health Sciences ( COHS ) Associate Dean of Graduate Programs and Research (50%) and the COHS Dean’s Office (50%).

Duties related to support of the COHS Associate Dean of Graduate Programs and Research include, but are not limited to: (1) Plans and coordinates events related to COHS research initiatives. (2) Manages budget and funding processes for COHS research initiatives, various grants, and external funding related to pre-award initiatives. (3) Manages P-Card reconciliation and processing. (4) Processes all travel requests for the COHS Dean’s Office. (5) Assists with graduate program development and monitoring. (6) Manages COHS affiliation agreements and serves as administrator for the affiliation agreement management platform in support of departmental internship, field placement, and clinical activities. (7) Serves as primary administrative manager of the COHS Mentoring Teams for Excellence ( MTE ) Program, the COHS BRIDGE Scholars Program, and COHS scholarships. (8) Partners with the COHS Marketing/Communications Coordinator and COHS Recruiting and Events Coordinator for outward-facing communications and events. Duties related to support of the COHS Dean’s Office include but are not limited to: Serves as liaison and maintains contacts with other University departments, students, faculty, staff, alumni, government officials, and distinguished guests. Manages P-Card reports, reconciliation, and coordinates purchasing needs for the COHS . Coordinates Facilities and IT requests. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Performs other duties as assigned.

Communicates with departmental and program clinical/internship coordinators and the Texas State University System’s Office of the Vice Chancellor and General Counsel. Coordination and consolidation of programmatic efforts to ensure legal compliance. Performs other duties as assigned