Payroll Accounting Specialist

Job Summary: The Payroll Accounting Specialist is responsible for payroll and benefits financial reconciliation, general ledger accuracy, and payroll-related accounting activities, including accruals and month-end close support.

Reporting through Payroll within the Accounting & Finance organization, this position partners closely with Benefits and Accounting to research and resolve discrepancies and ensure payroll and benefit-related financial activity is accurately recorded and reconciled.

Responsibilities:

• Reconcile employee benefit and payroll-related general ledger accounts and resolve outstanding balances.

• Compare payroll deductions and employer contributions with benefit enrollments, carrier invoices, and GL activity to identify and resolve discrepancies.

• Partner with Benefits and Payroll to research variances and ensure reimbursements, corrections, and adjustments are processed accurately and on time.

• Ensure payroll activity is accurately mapped and recorded to the appropriate general ledger accounts, including earnings, taxes, deductions, employer taxes, and benefit expenses.

• Prepare monthly payroll accruals for wages, PTO, benefits, commissions, and other payroll-related expenses.

• Prepare journal entries, supporting schedules, and documentation for month-end close.

• Support month-end, quarter-end, and year-end close activities, including documentation for internal and external audits.

• Provide backup support for commission processing, including validating commission data and coordinating payments through payroll.

• Partner with Payroll, Benefits, Accounting, and Finance to support accurate financial reporting and resolve payroll and benefit-related accounting issues.

• Support payroll implementations, benefit changes, acquisitions, and system enhancements while identifying opportunities to improve processes, controls, and reporting accuracy.

• Other duties as assigned.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.

• 3+ years of accounting or finance experience.

• Strong understanding of general accounting principles, including general ledger reconciliations, journal entries, accrual accounting, and month-end close processes.

• Proficiency with ERP and financial reporting systems.

• Advanced Microsoft Excel skills.

• Strong analytical and problem-solving abilities.

• Ability to handle confidential payroll, employee, and financial information with discretion.

Preferred Qualifications:

• Experience with payroll accounting, including payroll-related general ledger reconciliations, payroll liabilities, and employer tax and benefit expenses.

• 5+ years of accounting or finance experience, preferably supporting payroll, employee benefits, or other employee-related financial activities.

• Proficiency with payroll and HRIS systems.

• Commission or incentive compensation processing knowledge is a plus.

• Working knowledge of employee benefit deductions and employer benefit accounting.

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

• Working Hours: This position generally works Monday- Friday.

• Benefits:

• Medical

• Dental

• Vision

• Flexible Spending Accounts

• 401K w/ company match

• Life/AD&D/LTD

• Paid Vacation/Sick/Holidays

• Employee Assistance Program

• Pet Insurance

Pay Range

$75,000.00 - $80,000.00

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.