Administrative Coordinator

Description

Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation.

Responsibilities:

• Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.

• Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.

• Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.

• Assist with permit processing, tracking, and closeout documentation.

• Prepare project correspondence, submittals, and job startup materials for project teams.

• Schedule and coordinate required inspections with manufacturers and regulatory agencies.

• Track punch list items and support project closeout activities.

• Identify opportunities to improve processes and support operational efficiency.

• Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.

Requirements

The ideal Administrative Coordinator candidate should have a Bachelor's degree or equivalent combination of education.

Other requirements for the Administrative Coordinator position include and are not limited to:

• 3+ years of experience in project coordination

• Exposure to either Construction or Manufacturing industries

• Ability to schedule outside resources

• Strong written and verbal communication skills

• Excellent organizational skills and attention to detail

• Comfortable using Microsoft Office and CRM systems

• Excellent attention to detail with strong organizational and analytical skills.

• Strong verbal and written communication skills.

Interested candidates should reach out to Ben York at (267) 996-4185 and reference JO#03720-0013494248

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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