Management Analyst

Summary The Primary Purpose of the Position: is ensuring that the administrative and clinical personnel of Emergency Medicine Service have the equipment, supplies, and access necessary to provide timely, quality, and cost-effective healthcare to the Veterans of VA North Texas Healthcare System. The position supports the clinical and administrative staff of the Emergency Medicine Service including full time, part time, contractors, fee basis, and clinical trainee resources. Responsibilities Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties may include but are not limited to: Automated Data Processing Application Coordinator (ADPAC) Provides ADPAC support for the Emergency Medicine Service providing initial basic training and managing several of the administrative functions of computers, printers, and telephones such as assisting with scheduling and maintenance of equipment; liaison to coordinate technical moves; Initiates and tracks ePAS & user provisioning requests for the Emergency Medicine Service such as; new employee, modifications, reactivations, terminations, and employee clearance or other I.T. requisitions. Reviews datasets for relevancy, adequacy, accuracy, and completeness of the information. Provides initial analysis to include the completion of summary statistics providing indication of central tendency, range, and skewness. Gathers, assembles, prepares, and interprets statistical data for various reports such as the accreditation reports, OIG, & TJC inspections. Resolves system user problems regarding automation, communications, hardware, software, network problems, and general calls for assistance. Serves as liaison with the information management staff to report and identify problems with applications, the operating system, or hardware that is difficult to pinpoint and resolve. Implements/installs and/or coordinates software, updates to existing software to include testing in Test environments and validation in production environments. Sets up e-mail accounts, acts as Sharepoint Owner for Emergency Medicine Service SharePoint site. Provides analysis of the applicability for existing Commercial Off-the-Shelf (COTS) software for improving patient care and administrative processes and makes procurement recommendations to Service Leadership. Acts as the Contracting Officer Representative for all software subscription procurements for the Service. Performs Market Analysis, Cost Effectiveness Analysis, Pay Back Period Analysis, budgetary request and procurement documents in support of the requisition. Analyzes vendor offerors for compatibility with existing systems, verifies compliance with procurement required characteristics and project scope. Administrative Develops and executes procedures and programs to periodically monitor compliance of educational requirements. Trains and assists staff to use software program for monitoring and tracking training and educational requirements. Equipment Manager Manages the strategic planning, procurement and maintenance of all equipment for Emergency Medicine Service. Coordinates with the Chief of Clinical Quality, Emergency Operations Section Chief, and Observation Operations Section Chief on the development of a strategic equipment plan for the Service Performs Market Analysis, Cost Effectiveness Analysis, Pay Back Period Analysis, budgetary request and procurement documents in support of the requisition. Analyzes vendor offerors for compatibility with existing systems, verifies compliance with procurement required characteristics and project scope. Develops all equipment procurement documents and enters equipment into various applications necessary for requisition approval and processing. Coordinates with Vendors and Section Chief of Clinical Quality and Nursing Service Nurse Educator for in-Service training prior to new equipment deployment. Interfaces with Contracting Officer, Vendor, and Service to resolve issues with either contract or software systems. Throughout the life of the contract ensures vendor compliance with all contract requirements. Medical Supply Manager Acts as the liaison between Logistics Service, Prosthetic Service and clinical staff for the procurement and stocking of medical and prosthetic supplies. Work Schedule: Monday - Friday, 8:00 am -4:30 pm Telework: Adhoc Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD09387O and PD9388O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment For the GS-07 You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: A high-degree of qualitative and /or quantitative analytical skill, the ability to research problems and issues, written and oral communication skills, and the application of mature judgment in problem solving. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 1 full year of graduate level education or superior academic achievement. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR Combination: Applicants may also combine education and experience to qualify at this level. You must Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements For the GS-09 You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge and skill for data analysis with objective measures, statistical, and qualitative techniques and presentation techniques, including trending for operational and senior executive decision support. Knowledge and skill developing new measures, data sampling and data gathering when existing data is not currently available, maintained, or monitored. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have: a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED). OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above. Physical Requirements: Work is mostly sedentary desk work and computer data entry and typing, performed within an office setting. It may involve occasionally carrying of supplies, reports or boxes, and there may be walking, stooping, and reaching involved in obtaining files, copies and reports, as well as walking to various places within the Medical Center. Capable of 6 hours of intermittent keyboarding/fine manipulation a day. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.