Administrative Manager

Strategic Talent Management and Recruitment Oversight: In collaboration with Director and Chair, oversee departmental recruitment strategy, ensuring alignment with organizational goals. Develop and approve position descriptions, job requisitions, and external postings. Provide expert guidance to hiring managers on job profiles, compensation structures, and relocation packages. Ensure seamless onboarding and integration of new employees, fostering a positive and productive transition experience. Supervise and mentor administrative support in executing tactical recruitment tasks.Workforce Administration and Compliance: Direct and monitor all employee and affiliate appointment processes, including student assignments and hourly appointments. Establish protocols for tracking staff end dates and ensure timely renewals and extensions in Workday. Oversee payroll compliance for hourly staff and manage reclassifications, compensation adjustments, and separation processes. Ensure adherence to university policies and regulatory requirements across all HR transactions.Performance Management and Compensation Planning: Drive the annual performance evaluation cycle for the department, ensuring timely completion and compliance. Collaborate with Business Affairs to develop merit increase strategies and prepare submission materials for COLA Deans Office. Timekeeping and Leave Administration: Provide oversight for departmental timekeeping practices and compliance. Establish accountability measures for timesheet completion and payroll deadlines. Manage complex leave requests (FMLA, etc.) and ensure accurate documentation and adherence to policy.Immigration and Global Mobility: Oversee visa application and extension processes for departmental staff, including J-1, H1B, and permanent residency cases. Partner with Texas Global to ensure compliance and develop strategic filing plans. Maintain current knowledge of immigration regulations through ongoing training.Faculty Affairs Support: Support Director with faculty-related processes, including recruitment PARs, job requisitions, summer appointments, and supplemental assignments. Provide strategic input and ensure operational efficiency in faculty HR transactions.Other Duties as Assigned: Contribute to departmental initiatives and special projects, leveraging expertise to improve processes and outcomes.