Administrative Services Coordinator-ESS

JOB REQUIREMENTS: POSITION SUMMARY: This position provides administrative, fiscal, and grant coordination support for the Sheriff's Office Emergency Support Services division, including Emergency Management and Emergency Communications. This position also provides administrative support to the Sheriff and Sheriff's Office command staff, and serves as liaison for department projects, communications, and operational coordination. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. - Processes invoices, journal entries and all accounts payable for the Office. Processes incoming funds and deposits for the Office in conjunction with the Financial Associate II. - Manage grants for the Emergency Management and Emergency Communications divisions. This includes working on applications, monitoring finances, reporting and closeout of all grants. - Create financial reports as needed or requested by Sheriff's Administration. - Responds and processes inquiries from Law Enforcement, First Responder Agencies, municipalities, off-site facilities, state and local agencies, fellow co-workers and the public, to include open records requests. - Organizes meetings for St. Croix County Local Emergency Planning Committee (LEPC) and Office meetings. This includes developing agendas, minutes and meeting announcements. - Provides administrative and management support services to the Sheriff and Sheriff's Command Staff. - Assists in the planning, organizing, implementing, scheduling, financial reporting of Emergency Management exercises for area first responders, local municipalities and school districts. - Orders and maintains office supplies for the Office. - Assists Support Services Captain and Sheriff's Office Command Staff as directed during emergency events. - Serves as a point of contact for Office projects. Coordination and acts as liaison between programs and systems, and participants or end users. - Updates and maintains department files, records, plans, mailing lists, and other related documents. - Prepares professional internal and external communication such as letters, newsletters, brochures, newspapers, minutes, social media, website, mass communications, etc. as related to the Office. - May act as receptionist or point of contact for the Office. - Other duties as assigned. ***** OTHER EXPERIENCE AND QUALIFICATIONS: MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE REQUIREMENTS - Associate's degree in business administration, accounting, finance, public administration, emergency management, or a closely related field. - Minimum of three (3) years of administrative experience, including experience supporting office and financial processes. - May consider other relevant combinations of education and experience that provide equivalent knowledge, skills, and abilities to successfully perform the essential duties of this role. - Experience in public safety planning, law enforcement, or emergency services planning or administration preferred. ***** APPLICATION INSTRUCTIONS: Apply Online: www.sccwi.gov