Spring HR Intern

Position: HR Intern

Location: Poughkeepsie, NY

Division: Shared Services

Department: Human Resources

Classification: Temporary / Non-Exempt (Hourly)

Reports to: Human Resources

Hours – 10-12 hours per week

About Premier Medical Group:

Premier Medical Group of the Hudson Valley is a leading multi-specialty medical practice dedicated to delivering exceptional, patient-centered care across multiple locations in New York. With over 550 employees and a strong provider network, we are committed to clinical excellence, operational efficiency, and outstanding patient experience. We strive to recruit and retain top-tier clinical and non-clinical talent that reflects our values, supports our mission, and drives our continued growth.

Summary/Primary Role:

The HR Intern supports the Human Resources department with day-to-day administrative and project work across recruiting, onboarding, employee records and HR programs. The HR Intern gains hands-on experience in a multi-site medical group while working closely with HR staff, hiring managers and employees at all levels of the organization.

Principal Duties & Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

• Assists with recruiting tasks, including posting open positions, screening applications and scheduling interviews.

• Helps coordinate new hire onboarding, including preparing offer and onboarding paperwork, tracking pre-employment requirements and setting up orientation materials.

• Maintains accurate and confidential employee files and HR records and enters data into the HR information system.

• Assists in preparing the weekly Active Job Report and other HR reports as needed.

• Supports planning and logistics for job fairs, college recruiting events and employee engagement activities.

• Assists with employee rounding by preparing materials and tracking follow-up items.

• Answers routine HR questions from employees and directs more complex questions to the appropriate HR staff member.

• Helps track licenses, certifications and required trainings for compliance purposes.

• Assists with updating job descriptions, policies and HR forms.

• Completes special projects and research as assigned by the HR team.

• All other duties and responsibilities as assigned.

Qualifications:

• Currently enrolled in, or recently graduated from, a Bachelor’s degree program in Human Resources, Business Administration, or a related field.

• Experience in Microsoft Word, Excel and Outlook.

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Able to maintain the highest level of confidentiality.

Supervisory Responsibility:

This position does not have supervisory responsibility.

Expected Hours of Work:

An Employee must work a minimum of thirty (30) hours per week to maintain full-time status for benefits eligibility purposes, consistent with the requirements of the Affordable Care Act (ACA) and the Practice's benefits plan. Notwithstanding this benefits eligibility threshold, the expectations of the position require employees to work an average of forty (40) hours per week, with overtime required as scheduled based on operational needs. Non-exempt employees are eligible for overtime pay in accordance with applicable federal and state wage and hour laws. Exempt employees may be required to work additional hours as necessary to fulfill the responsibilities of their position and are not eligible for overtime compensation. Overtime requirements and scheduling will be determined by the operational needs of the organization.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Premier Medical Group also offers a comprehensive set of benefits to compliment the base salary. The hourly rate for this role is $17.00 per hour.

Travel Requirements: None

Work Environment:

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is a non-safety sensitive position.

• Regularly required to sit for extended periods and to stand, walk, and move between areas of the office.

• Frequent use of a computer, keyboard, phone, and office equipment.

• Occasional bending, reaching, and lifting of files and supplies up to 25 pounds.

• Ability to communicate clearly in person, by phone, and through electronic systems.

Additional:

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Premier Medical Group will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an onsite role based in the Hudson Valley, NY. No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Premier Medical Group does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.