Production & Estimating Administrator

Description Production & Estimating Administrator Position Identification: Non-Exempt Reports to: Terry Kinsey Position Summary: Provide comprehensive administrative support to all departments, with a focus on the estimating and production departments, regarding the day-to-day operations of the operating unit. Serve as a resource for the President, by providing information, answering questions and assisting with administrative projects as needed. Job Functions: - Plan, organize, and establish objectives and goals for projects assigned. - Perform general administrative functions related to sales estimates, including typing quotes and responding to administrative needs of the sales force. - Creates purchase orders prior to material purchase. - Coordinate scheduling of all material, equipment, and ancillary items as needed. - Demonstrate flexibility to change direction of priorities as directed. - Communicate issues promptly as they arise (vendors and company personnel). - Process information as it is presented and communicate information to authorities timely. - Input all information into appropriate databases and applications timely. - Create project submittals as required. - Prioritize and manage assignments with little direction. - Meet deadlines and forecast and communicate any obstacles or barriers. - Follows instructions, guidelines, and procedures consistently. - Manage multiple projects, setting priorities as needed. - Looks for potential customers or job opportunities with each interaction. - Create professional documents to support all business objectives. - Use technology provided. - Organize all data, analytical and verbal, into usable information. - Work alone or in groups as directly. - Track all orders related to specific jobs. - Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity. - Coordinate with Accounts Payable on filing or other administrative projects as required. - Operate multi-line phone system and greet front office visitors. - Make travel arrangements as needed. - Maintain common areas including conference rooms, reception area, kitchen. - Maintain office supply inventory and order new supplies. - Sort and distribute incoming mail. - Responds to building maintenance requests. - Perform other related duties as assigned. Knowledge, Skills & Experience (Essential): - High School Diploma or equivalent - Knowledge of office-related practices and procedures - Computer skills and knowledge of office software packages including Microsoft Office Suite - Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates - Proficiency with Microsoft Word and Excel, including strong attention to detail Knowledge, Skills & Experience (Desirable): - Bachelor's degree or equivalent experience - Knowledge of business and management principles - Previous experience with supporting a sales department Key Competencies: - Superb communication skills - Sound judgment and ability to make decisions - Well organized; Adept at planning work and managing time - Extreme attention to detail and high level of accuracy - Initiative - Integrity - Adaptability - Professional demeanor, including refusal to engage in gossip - Willingness to learn - Teamwork and collaboration Occupational