HR Recruitment Coordinator

34048BR

Position Overview:

As a Recruitment Coordinator at the University of Kansas, you will be a key member of the Talent Acquisition Centers of Excellence team in Human Resources. Duties will include responsibility for guiding and supporting the recruitment and onboarding of our new hires. This role involves coordinating various aspects of staff recruitment activities from job posting to onboarding transition, outreach, and networking to ensure a positive and efficient experience for our candidates and search teams.

This position is hybrid - working two days in office at the Lawrence, KS campus and three days remotely subject to supervisor’s discretion. Please note that an on-campus presence of 2-3 days in person will be required for at least the first six weeks of employment for training purposes.

Job Description:

Staff Recruitment – 80%

• Serves as a subject matter expert and liaison for the HR Partner, Unit, and Search Committee to provide recruitment guidance, consultation, and expertise in alignment with federal guidelines, university policies, and procedures for staff recruitment activities.

• Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner, Senior Recruiter or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status; coordinates position number assignment/position control validation, and advises on recruitment exception process.

• Works with the HRM Compensation team regarding title assignment and general pay guideline issues.

• Coordinates search activities, providing consultation regarding advertising and outreach initiatives.

• Assists applicants with questions on specific application process and status, sends system notification of application outcome to candidates, generates online offer letter (ensuring memorandum of agreement requirements are met as needed), manages and reviews background check completion and results, ensures supporting/organizational documents are collected for compliance purposes and monitors recruitment processes to ensure university guidelines are followed.

• Manages recruitment exceptions (search waivers and personnel actions) in coordination with the Compensation Team and supervisor.

• Generates offer letters for limited term extensions/renewals as needed.

• Works with Recruitment Director to evaluate issues related to the search process. Assists with the resolution of issues and concerns.

• Works with International Employment Advisor Sr. or International Scholar Services with any visa related issues.

• Works assigned tickets responding to questions or requests that require more than tier 1 level of support. Answers general questions from employment website, etc.

• Works with the Onboarding Specialist Team and the new employee to ensure a positive new hire experience.

Compliance, Training & Reporting – 10%

• Generates and analyzes recruitment data reports to identify trends, assess the effectiveness of recruitment efforts, and make recommendations for continued improvement.

• Maintains accurate and up-to-date records of information, communication history, and recruitment activities. Provides ad-hoc reports to HR Partners/units served as requested.

• Participates in projects to build efficiency and training programs/resources for stakeholders.

Networking & Outreach – 5%

• Liaises with units to provide connections and updates to strategic offerings with recruitment services.

Other Duties as Assigned – 5%

• Actively participates in professional development activities to promote learning and growth.

Position Requirements:

This position is hybrid - working two days in office at the Lawrence, KS campus and three days remotely subject to supervisor’s discretion. Please note that an on-campus presence of 2-3 days in person will be required for at least the first six weeks of employment for training purposes.

Required Qualifications:

1. Bachelor's degree plus a minimum of two (2) years related professional-level work experience OR a high school diploma/GED plus a minimum of six (6) years of related professional-level work experience.

2. Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.

3. Excellent written communication skills and attention to detail as demonstrated by application materials.

4. Experience in building collaborative relationships/partnerships.

5. Demonstrated experience handling confidential information with discretion.

Preferred Qualifications:

1. Bachelor’s degree in human resources management or related field or HS Diploma/GED with four (4) years experience in human resources or recruiting.

2. PHR or SHRM-CP Certification.

3. Experience in recruitment, talent acquisition, human resources, benefits, communication and/or training at the University of Kansas.

4. Experience directly related to providing education or training in subject areas such as human resources, recruitment, affirmative action, equal opportunity.

5. Experience using an HR ERP (Enterprise Resource Planning system), e.g. PeopleSoft.

6. Analytical and problem-solving skills.

7. Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines.

8. Ability to establish and maintain effective working relationships with all levels of constituents in a higher education environment.

9. Experience in actively sourcing applicant pools for qualified talent.

Contact Information to Applicants:

Erin Barker

Senior Recruitment Coordinator

[email protected]

Additional Candidate Instruction:

A complete online application includes:

• Resume

• Cover letter

• Names and contact information for three professional references.

Application review begins Friday, November 13, 2026. For consideration, please apply no later than Thursday, November 12, 2026.

Advertised Salary Range:

$54,700.00

Application Review Begins:

13-Nov-2026

Anticipated Start Date:

04-Jan-2026

Primary Campus:

University of Kansas Lawrence Campus

FTE:

1.0

Reg/Temp:

Regular

FLSA Status:

Nonexempt

Employee Class:

U-Unclassified Professional Staff

Work Schedule:

M-F

Hybrid - working two days in office at the Lawrence, KS campus and three days remotely.

Job Family:

Administrative/Management-KUL

Work Location Assignment:

Hybrid

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.