Administrative Clerk Surgical Services - FT - Day Shift

Description

HOURLY RANGE: $26.44 - $34.60

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing advanced and responsible entry level administrative duties for the Surgical Services Department at the Erie County Medical Center Corporation (ECMCC). Work is performed under the general supervision of higher-level Surgical Services employee. Work is performed in accordance with established procedures, with leeway for independent judgment and action. Does related work as required.

TYPICAL WORK ACTIVITIES:

Develops and organizes clerical duties for Surgical Services including, but not limited to scheduling procedures, inputting data and running reports from KRONOS, maintaining minutes for all committees related to the operating room, maintaining daily activity calendars, performing clerical functions relating to the perioperative suite and verifying billing slips and procedural records;

Assists in departmental clerical workload including typing, word processing, ordering supplies and filing;

Composes letters to outside agencies;

Compiles statistics of departmental activities;

Assists in departmental activities and supply requisitioning;

Confers with higher ranking employees, often at administrative levels;

Maintains liaison between assigned department and other ECMCC divisions, other departments and/or units of government, vendors, contract representatives, etc.;

Prepares reports as requested.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures, equipment and Microsoft Office business suite; thorough knowledge of business arithmetic and English; good knowledge of medical terminology; good knowledge of procedures, terminology and clerical procedures, records and reports; good knowledge of modern methods of maintaining financial accounts and records; ability to communicate effectively, both orally and in writing; ability to utilize a variety of electronic software applications including Microsoft Excel; ability to establish and maintain effective working relationships with a diverse constituency; initiative; dependability; good judgment; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

• A) Possession of an Associate’s Degree* in Business, Accounting, Office Management, Secretarial Science or closely related field or a health related field and two (2) years of clerical experience in a surgical physician’s office scheduling surgical cases or an operating room setting; or:

• B) Four (4) years of clerical experience, at least two (2) years of which were in a surgical physician’s office scheduling surgical cases or an operating room setting; or:

• C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

NOTE*: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

NOTE 2: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.