Project Coordinator, Communications and Change Management - Office of the Vice Provost for Faculty

Pittsburgh, PA

Full time

2025248

The Project Coordinator supports implementation of faculty lifecycle and academic appointment initiatives through project administration, stakeholder communications, change management support, training coordination, and documentation. The position works closely with the Project Manager and Director of Faculty and Postdoctoral Operations to keep project work organized,

visible, and moving forward.

The coordinator maintains project records and tracking tools, prepares clear communications for varied audiences, coordinates meetings and engagement activities, and helps users understand and prepare for changes to software, Workday structures, and administrative processes. This role combines strong project coordination with practical communications experience.

Note: This is a fixed term position, anticipated initially for 12 months with a possible extension to 18–24 months.

Core responsibilities include:

• Support communications and change readiness for implementation of new technology used in faculty lifecycle and academic appointment processes.

• Coordinate messages and resource development related to changes in Workday structures, roles, data, workflows, and related administrative responsibilities.

• Assist with drafting, reviewing, and maintaining institutional documentation related to faculty lifecycle and appointment processes, including procedures, guidance materials, governance decisions, and supporting resources.

• Maintain a communications calendar and coordinate timing across the faculty lifecycle and appointment workstreams.

• Help prepare colleges, departments, and administrative offices for new processes by organizing demonstrations, training, FAQs, office hours, and follow-up support.

• Provide direct administrative support to the Project Manager and business process owner, including preparation of project materials and follow-up on assigned actions.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong organization and planning skills

• Ability to work cross functionally, strong teamwork and interpersonal skills

• Strong oral and written communication skills

Qualifications:

• High School Diplma or GED required, Bachelor's degree preferred. Preferably degree in communications, public relations, business administration, higher education administration, project management, or a related field.

• Three to five years of experience in project coordination, communications, change management, training, program administration, or a related field.

• Change management, project management, communications, or training certification preferred, but not required.

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Requirements:

• Successful pre-employment background check

Additional Information:

• Duration: This is a fixed term position, anticipated initially for 12 months with a possible extension to 18–24 months

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html) as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities) , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html) .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Fixed Term (Fixed Term)

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) ” to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

• Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)

Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.

If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.

The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now.

Learn more about Student Employment (https://www.cmu.edu/sfs/student-employment/index.html) .

Please see Faculty Careers. (https://www.cmu.edu/faculty-office/faculty-recruitment/faculty-careers.html)

For technical assistance, email HR Services ([email protected]) or call 412-268-4600.

We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [email protected] or by phone at 412-268-5072.

Prospective Employee Disclosures (https://www.cmu.edu/jobs/disclosures/index.html)