Program Support Coordinator, Department of Cell & Molecular Biology, Rowan-Virtua SOM (Stratford, NJ)

Rowan-Virtua School of Osteopathic Medicine

Title: Program Support Coordinator Location: Stratford, NJ

Department: Cell & Molecular Biology

Reports To: Department Administrator

SUMMARY

The Department of Cell & Molecular Biology of Rowan-Virtua School of Osteopathic Medicine is searching for a Program Support Coordinator to join their team. The full-time staff member provides comprehensive administrative, fiscal, and grant support for the Rowan-Virtua School of Translational Biomedical Engineering and Science, the Rowan-Virtua School of Osteopathic Medicine, and related University research initiatives. The role supports departmental operations, budget coordination, and the expanding grant portfolio, serving as a key resource to faculty and acting as liaison for all sponsored program activities, including pre- and post-award processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Fiscal Responsibilities — Assist Administrator with coordinating operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; process invoices, expenditures, and non-PO payments.

• Purchasing Coordination — Oversee departmental and grant purchasing, including requisitions, vendor setup, sole-source/contract justifications, and invoice resolution.

• Grant Administration — Support faculty with post-award budgeting, modifications, hiring, extensions, closeouts, and compliance with Uniform Guidance and sponsor regulations.

• Interdepartmental Coordination — Work with Budget, Accounts Payable, Procurement, HR, OSP, Advancement, and other units to ensure timely processing of departmental and grant-related actions.

• Hiring & Onboarding Support — Assist with faculty, staff, and student hiring processes, including I-9s, background checks, PageUp job cards, search committee support, and RIMS entries.

• Travel & Reimbursement Processing — Assist faculty, staff, and students with travel requests and reimbursements through Concur and University student travel systems.

• Compliance & Training — Ensure staff adherence to financial and grant compliance policies; train faculty on Rowan systems (Banner, Works, Concur, 25Live, etc.).

• Grant Planning & Communication — Schedule grant kickoff meetings; review allocations, hiring plans, and expenditures; attend OSP/Advancement grant workshops as needed.

• Committee & Meeting Support — Schedule meetings, prepare agendas, coordinate materials, and ensure minutes are completed and distributed.

• Administrative Problem-Solving — Assist the Administrator in analyzing operational issues and recommending solutions.

• Other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor’s degree (accounting, finance, or related field preferred)

• Minimum 2 years of budgeting or grant administration experience

• Strong analytical, organizational, communication, and conflict-resolution skills

• Proficiency in Word, Excel, Access, and database systems

• Ability to build effective working relationships across faculty and staff

PREFERRED REQUIREMENTS

• Experience with university financial systems (Banner)

• Higher-education experience

• 3+ years of grant budgeting/analysis

MINIMUM REQUIREMENTS

• Bachelor's degree required, preferably in accounting, finance or related area

• Minimum 2 years of experience in budgeting, grant budgeting and analysis

• Effective analytical, organizational, conflict resolution and communication skills are essential

• Strong computer skills including WORD, EXCEL, ACCESS or other database software

• Excellent oral and written communication skills and expertise in budget development and management. Ability to build cross-functional alliances and train personnel in proper procedures and policies

• Ability to be a team player and build effective working relationships with faculty, professional staff, and administrators

SALARY/BENEFIT INFORMATION

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this HPAE position is $80,000 to $84,187.91, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).”

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

• Only completed online applications submitted on or before the posted deadline will be considered.