Transportation Representative

Lancaster. Transportation Representative. Tops Distribution Center. FT. 1st Shift. The Transportation Representative supports the daily operation of the Tops Markets Transportation Department through payroll processing, store and warehouse liaison services, and transportation coordination. This role helps ensure accurate employee pay, timely communication, and the smooth delivery and pickup of products. Essential Duties and Responsibilities: Payroll support - Prepare and process weekly transportation payroll; compute and record payroll information, review timecards, and work with managers to resolve discrepancies and make approved adjustments. - Maintain employee payroll information and records, distribute pay sheets, and respond to employee pay questions while protecting confidential information. - Follow applicable federal and state payroll requirements and the Collective Bargaining Agreement; prepare related reports and support accounting and reporting functions. Store and warehouse liaison support - Serve as a point of contact between stores, Transportation, and shipping warehouses for food, nonfood, and perishable operations. - Review and help resolve store issues, including shortages, missing pallets, and credit requests; coordinate follow-up with the appropriate departments. - Maintain store order call blocks and delivery schedules and help coordinate special delivery requests. Transportation coordination and administrative support - Schedule backhaul appointments with vendors and coordinate product pickups with third-party carriers as directed. - Enter pickup and delivery dates and times in transportation/warehouse systems and communicate updates to Dispatch, Procurement, vendors, and other affected parties. - Work with Dispatch and Procurement to resolve pickup and delivery scheduling issues. - Answer and direct calls, distribute correspondence, maintain files. - Complete other duties as assigned. Minimum Qualifications: - Must be 18 years of age - Flexibility and willingness to work weekends is a must Education and Experience: - High School Diploma or equivalent - Strong written and verbal communication skills, attention to detail, and planning and organizational skills. - Ability to manage multiple tasks in a fast-paced environment, resolve routine issues, and maintain a high degree of confidentiality. - Administrative, payroll, customer service, retail, or transportation experience is preferred. - Basic computer skills and a willingness to learn department systems; familiarity with Microsoft Word, Excel, and Outlook is preferred. Physical Requirements: - Vision: seeing, depth perception, - Constant amounts of sitting, keyboarding, hand/arm use, talking and hearing - Frequent amounts of reaching, carrying loads up to 25 lbs., - Occasional amounts of walking Equipment Used: - Computer - Adding machine - Telephone - Copier - Scanner - Other equipment based on environment location To apply please complete an Internal Application and submit it to: Laura Lingle DePlato - Human Resources, Tops Distribution Center. Applications can be sent via interoffice mail, via email to [email protected], or fax to 716-515-3355.