Proposal Team Coordinator Intern

JOB REQUIREMENTS: Essential Job Duties Review and document the current RFX Checklist, including processes, requirements, workflows, and pain points. Work with the Proposals team and cross-functional stakeholders to identify opportunities for process improvement, automation, and risk reduction. Evaluate the current risk management and project tracking process and identify opportunities to improve validation, consistency, accountability, and visibility. Help define business and functional requirements for a redesigned RFX Checklist or replacement tool. Develop recommendations for automated validation requirements, required fields, workflow controls, and risk mitigation parameters. Identify opportunities to build error-proofing and standardized controls directly into the proposal process. Research and evaluate technology tools and solutions that could support proposal management, workflow automation, document management, project tracking, and risk management. Explore solutions beyond the current use of Adobe and PDF-based proposal packages, including opportunities to streamline document creation, review, tracking, collaboration, and approval processes. Assist with mapping current and future-state workflows and documenting proposed process improvements. Create process maps, requirements documentation, user guides, workflow diagrams, or other supporting materials. Help develop and test prototypes, concepts, or process improvements for the redesigned tool. Collaborate with Proposals, Sales, Legal, Engineering, Marketing, IT, and other cross-functional teams as appropriate. Organize project information, track action items, and communicate project status and findings. Present recommendations and project findings to stakeholders and department leadership. Support additional proposal-related projects, tasks, and assignments as directed. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications Currently pursuing a Bachelor's degree in one of the following areas or a related field: Management Information Systems (MIS) / Business Information TechnologyIndustrial Engineering / Systems EngineeringEnglish with an emphasis in Technical or Professional WritingCommunicationsBusiness, Information Systems, Operations, or a related discipline may also be considered. Interest in business process improvement, workflow design, technology, automation, or project management. Strong analytical and problem-solving skills with the ability to understand and document business processes. Ability to identify gaps, inconsistencies, and opportunities for standardization within a process. Strong written and verbal communication skills. Experience creating process documentation, flowcharts, requirements, technical documentation, or business documentation is a plus. Familiarity with Microsoft Excel, Word, PowerPoint, Visio, SharePoint, or similar business productivity tools. Exposure to workflow automation, project management, business process management, databases, or information systems is preferred. Experience with or interest in AI, automation, low-code/no-code platforms, document management, or workflow tools is a plus. Ability to research unfamiliar technologies and evaluate potential solutions based on business requirements. Strong organizational skills and attention to detail. Demonstrated initiative, curiosity, and willingness to learn. Ability to work independently while collaborating effectively with cross-functional teams. ***** APPLICATION INSTRUCTIONS: Apply Online: https://talentwire.org/bt6zfD