Assistant Director of Development, Donor and Alumni Relations, Dell Medical School

Donor Stewardship and Engagement StrategyDesign and implement personalized, high-impact stewardship experiences for current and prospective donors in collaboration with gift officers, events staff, and senior leadership.Develop and manage individualized stewardship and engagement plans for major and principal gift donors in partnership with the Director of Development, External Relations and senior leaders.Oversee the creation and delivery of impact reports, annual endowment letters, and other donor communications that demonstrate philanthropic impact.Lead the gift acknowledgment process, including drafting customized thank-you letters, managing video acknowledgments, and coordinating milestone-based donor touchpoints such as holidays and birthdays.Support the development of donor-facing materials for UT Medical Center campaign and cultivation initiatives.Data and Financial Stewardship OperationsManage and maintain accurate donor data in collaboration with advancement services and prospect management teams to ensure integrity across stewardship and reporting functions.Ensure compliance with gift agreements and donor intent by coordinating with finance, endowment compliance and departmental stakeholders to monitor fund utilization, communicate gift criteria, and support timely and accurate reporting.Track and analyze stewardship activities and donor engagement metrics to inform strategy and improve outcomes.Oversee the inventory and tracking of nameable assets and donor recognition signage, ensuring accurate documentation and timely implementation.Internal Collaboration and Project ManagementServe as a liaison across development, finance, student affairs, and academic departments to ensure alignment and execution of stewardship and engagement strategies.Partner with institutional stakeholders to support scholarship processes, including donor-student connections and impact reporting.Assist in the production and distribution of stewardship gifts and branded materials.Contribute to cross-functional planning and execution of donor recognition and engagement events.Strategic Communications and List ManagementDevelop and maintain donor communication lists, activity codes, and tracking systems in collaboration with research and communications teams.Support the creation of donor-facing content, including impact stories, stewardship collateral, and campaign updates.Ensure timely and accurate delivery of communications through multiple channels, including print, digital, and in-person engagement.Alumni Relations and Student EngagementSupport the alumni relations program in collaboration with annual giving, events, and student affairs teams to foster lifelong engagement.Partner with the Office of Student Affairs and Dell Med students to cultivate philanthropy, including the planning and execution of student giving campaigns.Coordinate alumni and student engagement initiatives that strengthen institutional affinity and build the donor pipeline.Other Job Duties may apply as assignedMarginal or Periodic Functions:Attends professional development conferences and training sessionsRepresents the organization at community and industry eventsParticipates in cross-functional committees and task forcesAssists with emergency fundraising or crisis response campaignsSupports special projects as assigned by leadershipAdheres to internal controls and reporting structure.Performs related duties as required.KNOWLEDGE/SKILLS/ABILITIESOperational Excellence (Rating: 10)Designs and implements systems to support high-quality stewardship experiences at scale.Oversees gift acknowledgments, impact reporting, and donor communications with precision and consistency.Ensures timely execution of stewardship touchpoints and campaign deliverables.Maintains high standards for accuracy, timeliness, and donor-centricity.Data Stewardship and Donor Intent Alignment (Rating: 9)Maintains accurate donor records and reporting data in collaboration with institutional partners.E sures adherence to gift agreements and alignment with donor intent.Monitors fund utilization and supports endowment reporting in partnership with finance and academic units.Cross-Functional Collaboration (Rating: 9)Serves as a liaison across development, finance, student affairs, and academic departments.Aligns internal stakeholders around shared stewardship goals and timelines.Supports scholarship processes and donor-student engagement initiatives.Coordinates the production of branded materials and stewardship gifts.Strategic Communication Support (Rating: 8)Supports the creation and delivery of donor-facing content, including impact stories, stewardship collateral, and campaign updates.Translates complex data and institutional priorities into compelling narratives that highlight donor impact.Collaborates with internal partners to ensure storytelling is authentic, mission-aligned, and tailored to donor interests.Customer Focus (Rating: 8)Supports gift officers and leadership in delivering personalized donor experiences.Anticipates internal partner needs and provides timely, high-quality support.Upholds gratitude and service in all stewardship activities.Ensures that internal processes reflect a commitment to donor satisfaction.Project Management (Rating: 7)Manages multiple concurrent projects with attention to detail and strategic alignment.Oversees timelines, deliverables, and stakeholder communications for donor recognition and engagement events.Tracks inventory and implementation of nameable assets and signage.Anticipates roadblocks and adjusts plans to ensure successful execution.