Village Program Assistant

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13725990 Job Type Full-time LOCKPORT, IL ### Description At One Family Illinois, we uphold compassion, inclusion, integrity, and adaptability as the core values guiding our work with each other, children, families, and the community. WhyOne FamilyIllinois? At One FamilyIllinois (Formerly SOS Children's Villages Illinois) we are committed to keeping brothers and sisters in foster care together by providing safe, stable, and loving homes. We do this by offering an innovative approach to traditional foster care. Our model of care provides a private, single-family home, access to a community center, and support from professionally trained Foster Parents and staff. With this, the children we serve benefit from the stability of remaining with their siblings as well as the support of neighboring One FamilyIllinois Foster Parents and the entire community. Work for an impactful organization with a purpose Corporate culture that supports diversity, equity, and inclusion Hybrid/flexible work options to help balance work and life PTO (paid time off in the form of personal days, sick time, vacation days, and paid company holidays Bonus Plan for Child Welfare Specialists Employee Referral Bonuses Employee Well-Being Benefits Competitive Healthcare plans through BCBS for you and your dependents (eligible the first of the following month after 30 o FT employment) Vision/Dental/Life Insurance offerings Flexible PTO Access to an Employee Assistance Program (EAP) 403b Retirement Savings Plan (nonprofit version of 401K). Able to contribute immediately upon full-time employment. In addition, the organization will contribute 4% to your savings plan after 12 months of full-time employment regardless if you are contributing. Part of the federal student loan forgiveness program Access to financial advisors and financial education tools Tuition reimbursement options Opportunities for further education as well as time to attend trainings/workshops/etc. for personal/professional development **The Role:**The Village Program Assistant provides administrative and operational support to the Village Director and the Child Welfare/Case Management team to ensure the smooth and effective functioning of Village programs and services. RESPONSIBILITIES: Identify recurring gaps or delays and communicate them to the Village Director so they can be addressed before they impact permanency or other case deadlines. Maintain assigned administrative information in Airtable and other designated systems. Monitor data completeness and deadlines, perform data-quality checks, follow up on missing information, and assist with administrative reports and dashboards. Support efforts to reduce unnecessary duplicate data entry between SACWIS and Airtable where permitted. Maintain and distribute Master Village Lists, Master Client Lists, staff assignment lists, compliance trackers, missing-document reports, audit findings, corrective-action tracking, and other administrative or Quality Improvement reports. Prepare routine correspondence, meeting invitations, agendas, rosters, document requests, trackers, and other administrative materials to support the Child Welfare/Case Management team. Support the orientation and onboarding of new Village staff and foster parents through scheduling, distribution of staff IDs, manuals, handbooks, forms, and other materials as assigned. Serve as a point of contact at the Village for donor relations. Route donor calls and inquiries to the Director of Development and assist with mailing checks, scanning in-kind forms, and receiving, organizing, and distributi ng donations in collaboration with the Development and Education teams. Manage and coordinate video and conference calls for the Village and visiting staff, including Zoom and conference room calendars. Ensure meetings begin on time and communicate with the IT Specialist regarding special services or technical needs. Regularly provide sign-in logs and other designated administrative records to the administrative office, Village Director, or appropriate leadership. Maintain confidentiality and handle case-related information in accordance with agency policies, DCFS requirements, and applicable privacy and recordkeeping standards. Provide administrative and programmatic support to the Village Director of Programs and Services, as well as the Educatio