Management & Program Analyst

Summary

This position is organizationally aligned under the Office of the Associate Director at the - Edward Hines, Jr. VA Hospital a complexity level 1A VHA facility. The primary purpose of this position is to perform specialized project management support and data management and program analysis functions in support of the Associate Director initiatives and partnering with Facility management officials and the subordinate staff.

Duties

Primary responsibility is to serve as a staff advisor to the Associate Director and applies management analysis techniques to convert broad generalizations to actionable goals; make the business case for attempting to accomplish these goals; develop detailed plans for achieving these goals; measure progress toward these goals in a meaningful manner; and establish control systems for maintaining the gains achieved through analysis, and working collaboratively, demonstrating leadership, and understand team dynamics. Assignments and special projects span across a variety of specialty areas in for various echelons of Facility Level program areas, and the position functions play a critical role in coordination of managerial decisions and operational activities for the Facility. Responsible for successful outcomes and products that impact Facility level initiatives and implementation strategies. Coordinates and communicates on behalf of the Associate Director when assigned to various projects and initiatives. Assesses the need for data; collects and analyzes data, develops a wide variety of computer generated databases and spreadsheets using multiple computer software programs. Presentations of statistical data include development of detailed and sometimes complex spreadsheets, charts, and graphs (i.e.., pie charts, bar, and line graphs, etc.), which are used in research and reports by other network staff. Incumbent plans, schedules, conducts and analyzes the results of projects and studies assessing the effectiveness of programs and projects for which the Associate Director is proponent. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Participates in and or lead/facilitates projects and studies involving programs and functions under the Associate Director purview which are managed and administered by other VISN elements, higher headquarters, or activities and partners external and internal to VA. Coordinates with all levels of the Directors Office Staff, Divisions, and other stakeholders, to effect expeditious and effective planning to ensure that assigned program, projects, or initiatives meets command requirements in accordance with policy and regulatory guidance. Establishes or coordinates project/program resource estimates, as required, with authorizations. Independently makes decisions to revise, alter, adjust, or change course of action to assure overall programmatic requirements and objectives are met.Maintains close liaison with staff subject matter specialists at the VISN and VA Central Office. Represents the Hospital at VISN-level coordination, management, and program review meetings. Serves as a member of Hospital, VISN, and VA-wide and ad hoc committees, working groups, panels, etc. Represents the Hospital Center at internal and external meetings and workshops. The incumbent provides the oversight, guidance, and direction to the administrative fellows, throughout the course of their program. The incumbent is responsible for coordinating funding, interviewing recommending for selection administrative fellow candidates and is their key contact throughout the program for orientation, problem-solving and guidance. Prepares and presents formal and informal oral and written reports and briefings on the staffing, progress, and results of studies, planning, initiatives, and implementation and execution of programs to hospital staff and senior leadership. Work Schedule: Monday - Friday 7:30am - 4:00pm Telework: This position may be authorized for telework. (Telework eligibility will be discussed during the interview process.) Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst/PD212290 Relocation/Recruitment Incentives: Not authorized Requirements

You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/28/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-13 Grade Requirements: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: You may qualify based on your experience and/or education as described below: One (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform the duties of this position successfully and that is equivalent to at least the GS-12 level in the Federal service. Examples of specialized experience would typically include, but are not limited to: mastery of a wide range of qualitative and quantitative methods for the assessment and improvement of program effectiveness and management processes; expert knowledge of the mission, organizations, structure, programs, and requirements of healthcare delivery systems, policies, processes, and procedures; comprehensive knowledge of administrative laws, policies, regulations and precedents applicable to the administration of public programs; skill in conducting analytical studies and projects relative to changes in the delivery of healthcare; skill to plan, organize and direct team study work and to negotiate effectively with management to accept and implement recommendations; skill to plan organize, and direct team study work; skill in oral and written communications in order to prepare and present briefings, convey recommendations to management staff and attend meetings and conferences; and ability to develop guidance and directive for use by others. You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. How You Will Be Evaluated

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. Other Information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.