Office Assistant 2, Administrative Services Unit- EX-AD-09

NY HELPS No

55-b/c Eligible No

Agency Budget, Division of

Title Office Assistant 2, Administrative Services Unit- EX-AD-09

Occupational Category No Preference

Salary Grade 09

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $44879 to $56718 Annually

Employment Type Full-Time

Appointment Type Temporary

Internship No

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Division of the Budget

State Capitol

City Albany

State NY

Zip Code 12224

Duties Description Advance your career at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services.The Human Resources Team is responsible for staffing, health benefits, time and attendance, and payroll administration for DOB and time and attendance and payroll administration for the Executive Chamber, and Lieutenant Governor’s Office. Additionally, the team collaborates with our Training and Staff Development Office, has a lead role in recruitment and staffing decisions, administers competitive service exams, manages the probation and performance evaluation programs, and is frequently engaged in developing and implementing initiatives to meet human resource objectives for DOB. This position will include office administration and support responsibilities to support staffing and benefits activities for the Human Resources team. As part of a small team of dedicated professionals, this position will offer opportunities to interact with all members of our team and to have meaningful roles in our broader efforts. ResponsibilitiesThe duties and responsibilities of the Office Assistant on the Human Resources Team will include, but are not limited to:•Coordinating office operations for the Human Resources Office.•Handling telephone and email inquiries on a variety of personnel-related topics, responding to routine inquiries, and directing more technical questions to appropriate staff. •Distributing and handling personnel correspondence ensuring timeliness, completeness, and accuracy. •Maintaining agency performance and probationary tracking tools, as well as distributing and following up on regular notifications for the probationary process. •Maintaining employee personal history files, ensuring confidentiality and data integrity.•Administering employee parking and security IDs.

Minimum Qualifications The position is also open to NYS employees at or above G-9 who are eligible for transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels. In order to qualify for Section 52.6 transfer, candidates must have one year of permanent competitive service in an administrative title as defined by Section 52.6. The successful candidate should be able to work well both independently and as part of a team, have strong interpersonal skills, and the ability to manage competing priorities. The candidate should possess strong communication skills and be comfortable learning new systems.All positions are located in Albany, NY, and weekly onsite work is required coupled with some remote work flexibility. Mandatory overtime may be required.

Additional Comments Benefits of Working at DOBLearn about DOB’s benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page. Experience of Working at DOBEntry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.How to ApplyTo be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and then select ‘Apply Now’. You may also complete a General Interest Application located at the top of the Open Positions page. By selecting your areas of interest, you will be considered for all current and future open positions at DOB. Applications will remain available for our hiring managers for 3 months.If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact [email protected]. AN EQUAL OPPORTUNITY EMPLOYERThe Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Name The DOB Personnel Office

Telephone

Fax

Email Address [email protected]

Address

Street NYS Division of the Budget

State Capitol

City Albany

State NY

Zip Code 12224

Notes on Applying Benefits of Working at DOBLearn about DOB’s benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page. Experience of Working at DOBEntry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.How to ApplyTo be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and then select ‘Apply Now’. You may also complete a General Interest Application located at the top of the Open Positions page. By selecting your areas of interest, you will be considered for all current and future open positions at DOB. Applications will remain available for our hiring managers for 3 months.If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact [email protected]. AN EQUAL OPPORTUNITY EMPLOYERThe Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to [email protected].