2027 Summer Intern, Meeting and Events Associate (Reston, VA)

Description

Ready to Make a Difference?

ICF is seeking a Meetings & Events Associate Intern to support the Administrative Operations Services (AOS) Meetings & Events team. This internship offers hands-on experience supporting the planning, coordination, and execution of meetings and events ranging from small internal meetings to large-scale conferences, trainings, and corporate events.

Working alongside experienced, certified meeting professionals, the intern will gain exposure to venue sourcing, event logistics, supplier coordination, budgeting, stakeholder engagement, operational planning, and conference center operations, including supporting meetings and events within a dynamic onsite environment. This role is ideal for a student interested in event management, hospitality, business operations, project management, or client services. The intern will contribute to meaningful projects while helping deliver exceptional meeting and event experiences for internal and external stakeholders.

**This is an entry-level, 10-week, full time internship that begins in early June and ends in early August. This role will be hybrid from Reston, VA. At this time, we are unable to provide relocation assistance for internships at this time. **

Key Responsibilities

As a 2027 Summer Intern, Meetings & Events Associate, you will:

• Support planning and coordination activities for in-person, virtual, and hybrid meetings and events.

• Assist with venue and supplier research, and proposal comparisons.

• Support event logistics, including visitor registration, food and beverage coordination, audio-visual requirements, and meeting materials.

• Participate in event planning and operations meetings and help document decisions, action items, and project updates.

• Assist with budget tracking, expense reconciliation, and event reporting.

• Help maintain event records, planning documents, and project files.

• Support conference center operations and onsite event execution activities, as needed.

• Conduct research and benchmarking to identify best practices and improvement opportunities.

• Collaborate with internal stakeholders, suppliers, and service providers to support successful event delivery.

• Assist with process documentation, knowledge management, and continuous improvement initiatives across the Meetings & Events program.

Basic Qualifications

• By the internship start date, completion of at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or related field.

Preferred Qualifications

• Completed bachelor's degree and enrollment verification or 9 credit hours completed in a graduate program related to Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management or Tourism.

• Strong organizational skills and attention to detail.

• Effective written and verbal communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.

• Coursework or experience related to event planning, hospitality, business operations, project management, marketing, or customer service.

• Strong interpersonal skills with the ability to collaborate across diverse stakeholder groups.

• Interest in meetings, conferences, event technology, hospitality, or corporate operations.

• Demonstrated problem-solving and analytical abilities.

• Experience coordinating projects, events, student organizations, or volunteer activities.

• Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.

• Ability to work independently while contributing effectively in a team environment.

What You'll Learn

During the internship, you will gain practical guidance and experience in:

• Meeting and event planning lifecycle management

• Venue sourcing and supplier engagement

• Budget and logistics coordination

• Stakeholder and client relationship management

• Conference center operations and onsite event delivery

• Process improvement and operational excellence

• Corporate meetings and events governance and service delivery

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO (https://www.icf.com/legal/equal-employment-opportunity) policy.

We will consider for employment qualified applicants with arrest and conviction records.

Work Authorization and Sponsorship All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email  [email protected]  and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights (https://www.eeoc.gov/sites/default/files/2022-10/EEOC\_KnowYourRights\_screen\_reader\_10\_20.pdf) or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. (https://www.icf.com/legal/equal-employment-opportunity)

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at  [email protected] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$37,855.00 - $77,869.00

Reston, VA (VA30)