Proposal Coordinator

Description We are looking for a Proposal Coordinator to support a growing architecture and design firm in Minneapolis, Minnesota. This role is suited for a highly organized marketing specialist who can shape persuasive pursuit materials and deliver high-quality submissions that reflect the firm’s capabilities. Working closely with leadership and project teams, you will help drive business development efforts through strategic proposals, presentations, and other client-facing content.

Responsibilities:

• Direct the preparation and delivery of proposals, qualification packages, and interview materials for new business opportunities.

• Partner with firm leaders, technical contributors, and business development staff to collect information and build tailored pursuit strategies.

• Design clear, engaging layouts and presentation materials using Adobe Creative Suite, with a strong focus on producing high-quality documents in InDesign.

• Oversee multiple active deadlines at once, keeping submission schedules on track and ensuring each deliverable is complete and accurate.

• Maintain and organize core marketing assets such as project descriptions, staff resumes, proposal language, and supporting content libraries.

• Assist with presentation coaching, award entries, and other materials that strengthen the firm’s visibility and competitive position.

• Translate complex project details into concise, client-focused messaging that highlights the firm’s strengths and differentiators.

• Uphold visual and messaging consistency across proposals, presentations, and broader marketing collateral.

• Contribute to additional marketing initiatives, including project sheets, collateral updates, website content, and business development support. Requirements • At least 3 years of experience in proposals, pursuit marketing, business development support, communications, or a related marketing function.

• Proven ability to manage formal proposal responses and submissions from initial planning through final delivery.

• Advanced skills in Adobe Creative Suite, especially InDesign, along with proficiency in PowerPoint and Microsoft Office.

• Strong project coordination abilities with excellent organization and follow-through.

• Effective writing, editing, and proofreading skills with close attention to detail.

• Ability to prioritize competing deadlines in a fast-paced, deadline-driven environment.

• Background in architecture, engineering, construction, consulting services, or a design-centered organization is strongly preferred. Innovation starts with people.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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