Logistics and Operations Specialist #55

Summary

The Senate Sergeant at Arms is seeking a Logistics and Operations Specialist #55. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/1VNZQ. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.

Duties

Creates, manages, and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs the receiving process for PGDM and other SAA departments. Advises the originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity and barcode while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location at the warehouse by using put-away reports, as well as closing pending procurement orders in the SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing, and addressing of priority packaging. Updates the SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps a pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate, and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of flags flown over the U.S. Capitol. Processes flag orders using job management applications and reviews each flag for correctness before delivery to the constituent. Uses the mail system to calculate postage using postal ZIP code and weight and ships each flag to the mailer. Other duties, as assigned. Qualifications

Required Work Experience One to three years of experience that provided familiarity with the operation of office equipment and a basic understanding of inventory methods. Required Special Skills/ Knowledge Knowledge of modern inventory control, materials management, and asset management practices. Knowledge of, or ability to learn, procurement rules and regulations pertaining to the Senate’s financial and inventory management systems. Knowledge of office equipment, computers, relevant software and web applications, spreadsheets, and databases. Ability to work on a stock picker elevated above 30 feet above ground level. Ability to enter and keep accurate computerized records. Ability to test and make minor equipment repairs. Ability to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with supervisors, co-workers, and customers. Physical strength, agility, and dexterity required to perform the work. Ability to learn traffic routes and the locations of governmental buildings and installations in and around the Washington, D.C. area in confined spaces. Ability to communicate effectively. This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus or community, which may include after-hours or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations. Possession of a valid driver’s license for at least three years and a good driving record. Ability to work on a stock picker elevated above 30 feet above ground level. Pallet jack certification. As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Desired Qualifications Valid forklift certification with a commitment to maintaining certification. Proficiency in processing inventory requests, ensuring accuracy and efficiency. Familiarity with various shipping methods, enabling effective coordination of deliveries. Strong knowledge of receiving and warehouse practices, including safety, security, and standard customer service practices. Strong attention to detail, excellent organizational and communication skills, effective written and oral communication abilities, strategic thinking, and interpersonal skills. Knowledge of logistics policies and procedures. Ability to adapt and be flexible, working with Senate staff, offices, and committees. Ability to work well under pressure in a fast-paced environment and manage multiple tasks and deadlines. Working Conditions Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, and during late-night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted. This position directly supports essential services of the U.S. Senate. As such, this position requires the employee to be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted. The person in this position needs to occasionally move, bend, crawl, and stand for long durations. Frequently moves boxes and equipment weighing less than 50 pounds for various needs. Work exposes the employee to excessive noise. Work requires operation of powered industrial trucks such as forklifts, pallet jacks, and scissor lifts. Work requires the employee to wear uniforms.

Education

High school diploma (or GED). How You Will Be Evaluated

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Highly qualified candidates may be interviewed and a reference check conducted. Other Information

The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email [email protected] with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.