Education Program Coordinator, Landmarks

Tour management: Recruit and train new docents to give tours of the collection and to serve as capable ambassadors for Landmarks. Prepare docent training materials. Assure quality of tour presentations by docents. Plan recruitment events and enhanced learning opportunities. Partner with outside institutions to expand docent training. Implement strategies to encourage growth of docent community. Administering docent surveys to track progress. Promote tours to UT faculty and staff. Respond to tour inquiries from the public and development. Design and lead tours for UT and Austin community. Includes annual bike tour, dog tour, Landmarks at Night, and monthly weekend tours. Assist in the development and coordination of mobile tours.Manage routine administration of James Turrell Skyspace: Recruit, hire, train, schedule, supervise, and manage HR for paid student Skyspace attendants. Approve timesheets. Coordinate with Skyspace team to log and record attendance numbers. Manage reservation system and respond to Skyspace inquiries. Coordinate with IT support and Landmarks communications team to ensure the Turell website is current and functioning properly. Respond to all emails sent to Landmarks reservation email address. Schedule group or classroom tours as appropriate. Ensure Skyspace closures and cancellations (for maintenance or other reasons) are communicated in a timely manner.Oversee the production of educational materials: Identify and manage curatorial contributors/authors for each Landmarks project. Oversee and maintain deadlines for the curatorial contributors essay, bibliographic highlights, audio guides, and other deliverables. Create activity guides for children. Assist in development of Landmarks handbook.Manage public programs: Plan and coordinate all logistics for public programs. Serve as liaison between Landmarks and representatives from UT college or department or outside organizations. Manage vendor agreements and event logistics as required. Plan and manage volunteers for Explore UT and other campus programs. Liaison with campus and community constituents to collaborate on event development and promotion. Collaborate with colleagues at the Fine Arts Library to recommend acquisitions for books and other materials related to Landmarks projects and artists.Intern management: Recruit, hire, train, schedule, supervise, and manage interns assigned to the Education Department. Approve bi-monthly timesheets at payroll deadline. Provide mentorship and appropriate assignments to further educational goals. Evaluate performance and provide constructive feedback at regular intervals.Administrative Coordination: Formulate and monitor budgets for all education programs in coordination with Landmarks Business Administrator. Coordinate education related contracts, purchase orders, and invoices. Track tour attendance, event attendance, and volunteer participation. Provide education programming stats for development purposes. Maintain strategic plan, timeline, project checklists, project lists, and dashboard reports in coordination with colleagues.