Assistant Supervisor-HIMS

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.

• Dental: Delta Dental or reimbursement account for flexible coverage.

• Vision: Affordable plan with national network.

• Pre-Tax Savings: HSA and FSAs for eligible expenses.

• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Assistant Supervisor should be knowledgeable of an electronic health record (EHR), Epic preferred. Responsibilities include the management of the daily scheduling of the HIMS Specialist to include adjustments to staff work assignments as needed to cover peak periods, leaves and vacancies, to ensure maximum productivity and quality standards are met. As necessary, this individual will provide coverage in the event of backlogs, illness, vacation, or leave of absences of the HIMS Specialists. Responsible for training staff by providing coaching and mentoring as well as ongoing education due to regulatory changes. Assists with preparing agendas and minutes for work unit huddles. Approves bi-weekly payroll and approval of PTO requests. In addition, the individual must be capable of training new employees or contract staff, and students in a qualitative and effective manner, supporting their team with technical advice, and responding to questions or concerns regarding regulatory compliance. Provides support to the HIMS Supervisor as needed.

Provides oversight of daily operations and staff within the work unit to support the institution and departmental directives. Possesses excellent interpersonal and communication skills and sound problem-solving skills. Supports continuous improvement efforts and quality improvement techniques. Suggests enhancements to workflow, productivity, shift changes and daily operations. Assists with statistical data for providers and leadership. May attend meetings on site or remotely as necessary with physicians, colleagues and allied health personnel. Performs other duties as assigned.

This is a hybrid position that is primarily remote. Candidates must reside within 100 miles of a Mayo Clinic campus to meet occasional on-site requirements based on business needs. Mayo Clinic campuses are located in Arizona, Florida, Minnesota, and Wisconsin.

Relocation is required to meet the Hybrid requirements of this role at a Mayo Clinic site.

**This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Qualifications

High school graduate or equivalent required. Minimum of two years of health information experience required.

Assistant Supervisors that work within HIMS Operations are required to have an Associate degree in a health care field or business with the required experience. In Documentation Services, experience with dictation, computer and transcription equipment is required.

Excellent customer service skills. None. Applicable AHIMA, HIMSS, AHDI, CHDS and RHDS credentials preferred.

RHIT or RHIA certification preferred.

Exemption Status

Nonexempt

Compensation Detail

$25.21- $36.82/hour; Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday 8:00A-4:30P-CST

Weekend Schedule

Schedule to be determined by coverage needs with occasional weekends and holidays based on business need.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Lynnette Fleshman

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.