Part-Time Administrative Services Assistant

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7621444 Part-Time Administrative Services Assistant Northern Arizona University Special Information - This position is posted as Part-Time Administrative Services Assistant, which is a working title. The NAU system title for this position is Part-Time Temporary. - This position is located at the Phoenix Biomedical Campus (PBC) in the Health Sciences Education Building (HSEB) in downtown Phoenix. Incumbent will be expected to work in the office. Due to department requriements, this position is not open to hybrid or work arrangements. About the Department/College Dean's Office The CHHS Dean's Office oversees our Physical Therapy and Athletic Training Department, Communication Sciences and Disorders Department, Dental Hygiene, Health Sciences, Occupational Therapy, and Physician Assistant Studies. The team supports student success, outreach, student recruitment, faculty affairs, operations, and more. College of Health and Human Services The College of Health and Human Services is Northern Arizona's hub for inclusive and equitable health and wellness education. With programs available in Flagstaff, online, and at 20+ statewide sites, we prepare high-quality professionals to lend a healing hand. About the Position The College of Health and Human Services (CHHS) at NAU is seeking a part-time staff member to support the Dean's office located at the Phoenix Biomedical Campus (PBC) in the Health Sciences Education Building (HSEB) in downtown Phoenix. This position reports directly to the Assistant Director of Operations and will work closely with the Executive Assistant in supporting the day-to-day operations and priorities of the Dean's Office. Responsibilities Include 45% - Front Desk Support - Answer and respond to incoming phone calls and emails. - Ensure the front desk printer is operational and coordinate service as needed. - Submit work order tickets for maintenance and custodial needs. - Maintain and organize the front desk area, printer room, and supply cabinet. - Monitor office supplies and advise the Executive Assistant on supply ordering needs. - Reconcile fleet vehicle tracking records. Schedule non-academic room use through the University of Arizona system. - (Essential) 40% - Program Administration & Operations - Provide administrative and operational support to the CHHS Dean's Office. - Coordinate day-to-day interactions with University of Arizona College of Medicine personnel regarding shared non-academic facility use. - Coordinate with Assistant Director, Operations regarding UA PBC operational needs. - Prepare agendas and take meeting minutes for college committees and meetings representing NAU, as needed (e.g., CHMP meetings, PBC staff meetings, and PBC Leadership meetings). - Assist the Executive Assistant with the planning, coordination, logistics, and execution of college-wide special events held by NAU at the PBC and statewide campuses, including New Student Orientation, Open House, Homecoming, and other events. - Participate in and facilitate monthly meetings with administrative program staff and the Assistant Director of Operations. - (Essential) 10% - Community Health Mentor Program (CHMP) Program & Student Initiatives - Assist with logistics, operations, and communications in partnership with the University of Arizona Program Coordinator for the Community Health Mentor Program (CHMP), an interprofessional development experience involving external community mentors, with the majority of program activity occurring in March. - (Essential) 5% - Other - Other duties as assigned - (Marginal) Minimum Qualifications Education - Requires a high school degree. Experience - No/limited prior experience required. *A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications. Knowledge, Skills, & Abilities Knowledge - Knowledge of standard office policies and procedures. - Knowledge of supplies, equipment, and/or services ordering and inventory control. Skills - Records maintenance. - Develops and maintains good working relationships. - Proficient in English composition, grammar, spelling and punctuation, and basic math. - Microsoft Office Suite (Word, Excel, PowerPoint). - Operates a variety of office machines including personal computers, telephones and copiers. Abilities - Problem solving and organizational capabilities. - Communicates effectively. - Provides excellent customer service. - Balances competing priorities. Note: The duties mentioned in this job profile are not the only tasks to be performed by the employee occupying this position. The incumbent is expected to perform oth