Administrative Specialist (Peabody Dean's Office) - #Staff

We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.

Specific Duties & Responsibilities

• Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.

• Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.

• Support staff management and team meetings and provide follow-up on action items.

• Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.

• Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.

• Assist with planning and conduct of events as needed.

• Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.

• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.

• Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.

• Responsible for answering questions, providing guidance, and disseminating information.

• Interpret and communicate operating policies.

• Proactively identify and assist with the resolution of administrative problems.

• Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.

• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.

• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Calendar Management - Advanced

• Financial Administration - Advanced

• Interpersonal Skills - Advanced

• Meeting Coordination - Advanced

• Office Procedure - Advanced

• Oral and Written Communications - Advanced

• Organizational Skills - Advanced

• Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Administrative Specialist

Role/Level/Range: ATP/03/PC

Starting Salary Range: $28.27 - $49.62 HRLY ($38.95 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: Variable, up to 987 per year

FLSA Status: Exempt

Location: Remote

Department name: Peabody Institute

Personnel area: Peabody

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.