Human Resource Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors

Workday Transaction Processing and TrackingAccurately initiates and processes Workday transactions in accordance with the OVPR HR standard procedures, including job requisitions, candidate disposition activities, hires, personnel data changes, compensation changes, organizational assignments, leave payouts, and terminations.Maintains accountability for tracking business processes from initiation through completion, proactively monitoring in-progress transactions, following up with reviewers, and partnering with Senior HR Coordinators to resolve issues.Ensures compliance with the Universitys policies and procedures and established OVPR HR procedures.Workload Management and Customer ServicePrioritizes and coordinates multiple assignments while maintaining a high level of accuracy, responsiveness, and customer service. Effectively manages competing deadlines and communicates proactively regarding workload priorities and emerging issues.Partners closely with Senior HR Coordinators to support the needs of designated units. Maintains regular communication regarding personnel actions, onboarding activities, and time-sensitive HR processes to ensure timely and accurate completion of work.Participates in ongoing training and professional development opportunities to strengthen HR operational expertise and knowledge of University policies and procedures.CommunicationProactively monitors HR transactions, employee lifecycle activities, and operational processes to identify potential delays, issues, or compliance concerns. Maintains ongoing communication with Senior HR Coordinators regarding the status of critical actions, outstanding approvals, employee needs, and emerging concerns to facilitate timely resolution and ensure high-quality HR service delivery.Develops and distributes regular OVPR HR communications, including weekly employment opportunity announcements and monthly new hire updates.Student Employment and Affiliates AdministrationServes as the primary coordinator for student employment activities across the OVPR portfolio. Manages the full student employee lifecycle, including recruitment support, hiring, onboarding, personnel changes, and separations. Provides guidance to managers on student employment processes and University requirements.Coordinates affiliate appointments for assigned OVPR units, including initiating appointment requests, tracking renewals and expirations, maintaining accurate records, and ensuring required documentation is completed in accordance with University policies and procedures. Proactively communicates with sponsors regarding upcoming expirations, appointment changes, and compliance requirements to support uninterrupted affiliate access and engagement.Team Support and Special ProjectsProvides cross-functional support to OVPR HR team members and serves as backup coverage as needed.Assist with process improvement initiatives and special projects.Onboarding, Offboarding, and Compliance AdministrationCoordinates onboarding and offboarding activities, including initiating background checks, launching Flexible Work Arrangement (FWA) agreements, and submitting required technology access requests in accordance with the OVPR and Universitys policies and procedures.Ensures personnel records and Workday entries are completed accurately and timely.Timekeeping and Organizational DataServes as a timekeeper for assigned units; reviews employee timesheets for completeness and compliance with University policies. Monitors payroll deadlines, runs timekeeping reports, communicates with employees and managers regarding outstanding actions, and assists with resolution of timekeeping issues.Maintains organizational charts and personnel files for assigned units with the most current and accurate information.Performs other duties and special projects as assigned.