HR Leave Specialist II (May Underfill at Level I)

Plaza 349

Full time

JR6423

Position Title:

HR Leave Specialist II (May Underfill at Level I)

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Salary/Hourly Range:

Specialist I: $63,298 - $79,123

Specialist II: $70,533 - $96,289

Department: Human Resources

Work Location: Salt Lake City, UT

Benefits

Salt Lake City Corporation offers a comprehensive benefits package primarily for full-time employees. Eligibility varies by employment status. Explore Salt Lake City employee benefits , or use our Total Compensation Calculator to estimate the overall value of pay and benefits.

Important Application Information

We want to recognize the experience you bring. Please include all education and work experience relevant to this position in your application and resume. If those don't fully capture your experience, you may attach an additional document describing your previous roles, dates of employment, hours worked, and duties.

If you are selected, we'll use this information to determine your starting pay. For eligible positions, your prior experience may also qualify you for a higher leave accrual rate under the City's Prior Service Leave Accrual Procedure .

Application Deadline

First review date: We encourage you to apply early. Applications received by November 12th, 2026 will receive first consideration. This position will remain open until filled and may close at any time without notice.

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Job Description:

As the subject matter expert, the HR Leave Specialist II oversees the full scope of employee leave and workplace accommodation processes to ensure a consistent, compliant, and supportive employee experience. This role evaluates and manages leave requests, determines eligibility, communicates required notices, and tracks employees' progress through their leave and return to work timelines. In addition, the Leave Specialist administers the ADA interactive process for accommodation requests, supporting employees who request workplace accommodations and ensuring all cases are handled in alignment with federal, state, and local regulations and City policy.

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Leave Specialist I

TYPICAL DUTIES:

• Evaluate and manage employee leave requests, determine eligibility, track return to work timelines, and provide clear, timely updates to managers.

• Communicate required notices, forms, and information to employees throughout the leave process, ensuring accuracy and compliance.

• Coordinate with employees, managers, and HR team members to monitor leave status, address questions, and support smooth return‑to‑work transitions.

• Assist in the ADA interactive process for accommodation requests by collecting documentation and to ensure accommodation requests are handled consistently and in accordance with federal, state, and local regulations.

• Build effective working relationships by delivering high‑quality service, setting clear expectations, and keeping stakeholders informed.

• Maintain accurate documentation, record leave in the HRIS, and collaborate with benefits and payroll to ensure correct processing.

• Support ongoing improvements to leave administration processes, systems, and training programs.

• Monitor compliance with employment laws such as FMLA, ADA, PWFA, and USERRA; recommend policy updates and support organizational education efforts.

• Prepare and manage reports and metrics related to leave activity.

• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in human resource management, benefits administration, business administration, or a related field, plus two years of human resources or related experience. Education and/or experience may be substituted on a year‑for‑year basis.

• Demonstrated proficiency in use of computers and software applications, including Word, Excel, PowerPoint, etc., to prepare letters, reports, graphs and spreadsheet analysis. Ability to operate standard and specified technical office equipment.

• Ability to practice discretion while maintaining highly confidential employee personal health information and related files.

• Ability to conduct data analysis and understanding employment trends; identify procedural irregularities and communicate solutions; and, accurately manage the online leave management system.

• Possess strong interpersonal, organizational and planning skills.

• Ability to communicate effectively, verbally and in writing, and work with individuals from diverse backgrounds and at various organizational levels.

• Ability to perform work under minimal supervision.

PREFERRED QUALIFICATIONS:

• Experience with leave case management and administering ADA requests preferred.

• Subject matter expertise in administering ADA and leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, PWFA, USERRA, and other emerging paid or unpaid protected leave) preferred.

CAREER LADDER:

• Upon demonstrated ability to apply advanced leave management and ADA accommodation practices and concepts appropriately to a wide variety of highly complex problems, incumbent may be promoted to Leave Specialist II. Promotion shall be based on the ability to meet minimum job requirements, demonstrate overall successful job performance, the availability of funds, and concurrence of the Department Director.

Leave Specialist II

TYPICAL DUTIES:

• Evaluate and manage employee leave requests, determine eligibility, track return to work timelines, and provide clear, timely updates to managers.

• Communicate required notices, forms, and information to employees throughout the leave process, ensuring accuracy and compliance.

• Coordinate with employees, managers, and HR team members to monitor leave status, address questions, and support smooth return‑to‑work transitions.

• Administer the ADA interactive process for accommodation requests to ensure accommodation requests are handled consistently and in accordance with federal, state, and local regulations.

• Build effective working relationships by delivering high‑quality service, setting clear expectations, and keeping stakeholders informed.

• Maintain accurate documentation, record leave in the HRIS, and collaborate with benefits and payroll to ensure correct processing.

• Support ongoing improvements to leave administration processes, systems, and training programs.

• Monitor compliance with employment laws such as FMLA, ADA, PWFA, and USERRA; recommend policy updates and support organizational education efforts.

• Prepare and manage reports and metrics related to leave activity.

• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in human resource management, benefits administration, business administration, or a related field, plus four years of human resources or related experience including at least two of those years directly involved in leave case management. Education and/or experience may be substituted on a year‑for‑year basis.

• Subject matter expertise in administering ADA and leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, PWFA, USERRA) and other emerging paid or unpaid protected leave).

• Demonstrated proficiency in use of computers and software applications, including Word, Excel, PowerPoint, etc., to prepare letters, reports, graphs and spreadsheet analysis. Ability to operate standard and specified technical office equipment.

• Ability to practice discretion while maintaining highly confidential employee personal health information and related files.

• Ability to conduct data analysis and understanding employment trends; identify procedural irregularities and communicate solutions; and accurately manage the online leave management system.

• Possess strong interpersonal, organizational and planning skills.

• Ability to communicate effectively, verbally and in writing, and work with individuals from diverse backgrounds and at various organizational levels.

• Ability to perform work under minimal supervisor.

PREFERRED QUALIFICATIONS:

• Experience administering ADA accommodation requests is strongly preferred.

WORKING CONDITIONS:

• Light physical effort, comfortable work environment.

• Considerable exposure to stress as a result of human behavior and multiple deadlines.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

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Full Time/Part Time:

Full time

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Scheduled Hours:

40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

• Medical insurance

• Dental, vision, life insurance

• HSA (with $1,000–$2,000 City contribution)

• Wellness clinic for employees & families

• Robust Employee Assistance Program (EAP)

Financial Perks

• Tuition reimbursement (up to $4,000/year)

• Retirement contributions (pension and/or 401(k))

• Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

• 12 vacation days to start

• 12 paid holidays + 1 personal holiday

• Up to 80 hours personal leave annually

• 6 - 12 weeks of paid parental leave

• Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699

Or email: [email protected]

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.