Specification Coordinator
Wold Architects & Engineers
Minneapolis, MN · HybridFull-time$25–30/hrSeen todaySeen in employer's feed today
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Job overview
The Specification Coordinator coordinates, reviews, and finalizes project specifications in SpecLink, working with project managers and administrative staff. The role maintains corporate master specifications and templates, supports quality control and documentation standards, and provides SpecLink guidance to colleagues. The posting seeks 2–5 years of experience in a professional organization, preferably in the AEC industry; an associate or bachelor’s degree is preferred, with equivalent relevant experience also considered.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Job Duties
Principal Duties/Responsibilities:
Specification Coordination and Quality Control
Coordinate, format, review, and finalize project specifications in SpecLink in collaboration with the administrative team and Project Managers.
Review specifications and related documentation for completeness, accuracy, consistency, formatting, and alignment with Wold standards; identify and resolve discrepancies or coordinate corrections with the appropriate staff.
Coordinate with project staff and administrative team members to manage specification requirements, meet project deadlines, and ensure high-quality deliverables.
Follow established quality control procedures and identify opportunities to improve documentation accuracy, efficiency, and consistency.
Master Specifications and Standards Management
Maintain and update corporate master specifications, templates, and related documentation to reflect Wold standards, approved products, current requirements, and established practices.
Coordinate master specification updates with Acquisitions and ensure approved changes are implemented consistently across relevant documents.
Support the development and maintenance of specification standards, procedures, and workflows to promote consistency and continuous improvement across projects.
Team Collaboration, Training, and Support
Serve as a resource for SpecLink-related questions, workflows, and best practices, providing guidance to administrative team members and project staff as needed.
Collaborate and communicate professionally with project staff, the administrative team, and Acquisitions to coordinate specification updates, clarify requirements, and resolve documentation issues.
Support knowledge sharing and team development by helping colleagues learn SpecLink and apply Wold’s specification standards and procedures.
Support with other ad-hoc administrative projects and tasks.
Minimum Education Required
2-5 Years of experience in a professional organization, preferably in the AEC industry.
Associate or Bachelor's degree in Architectural Technology, Architectural Studies, Architecture, Construction Management, Engineering, Technical Writing, Business, or a related field preferred; equivalent relevant experience will also be considered.
Strong oral, written, and interpersonal communication skills, with the ability to coordinate professionally with internal staff, consultants, and contractors.
Excellent time-management and organizational skills, including the ability to manage multiple projects and deadlines.
A high level of accuracy and attention to detail, with the ability to identify inconsistencies and resolve documentation issues.
Ability to work independently and proactively address project needs.
Ability to learn, interpret, and apply established standards, procedures, and documentation practices.
Minimum Experience Required
Preferred Qualifications:
Demonstrated knowledge and hands-on experience using SpecLink.
Experience coordinating, editing, formatting, or quality-checking specifications or technical documentation, preferably in an architectural, engineering, or construction environment.
Familiarity with construction documents, including drawings, specifications, project manuals, and related project deliverables.
Shift
First (Day)
Number of Openings
1
Public Transportation Accessible
Yes
Veterans Encouraged to Apply
Yes
Physical Required
No
Drug Test Required
No
Compensation
$25.00 - $30.00 / Hourly
Postal Code
55402
Job Type
Full Time
Place of Work
Hybrid
Requisition ID
110862
Job Benefits
What we Offer:
We believe in supporting our employees through a comprehensive benefit offering including a hybrid work schedule, frequent employee events, 6% 401(k) match, PTO frontloaded for immediate use, FSA, HSA, FMLA, Life Insurance, Dental Insurance, Health Insurance, Vision Insurance, Paid Volunteer Time, License Reimbursement, Dependent Care Assistance, Short-term and Long-term Disability Insurance and Paid Parental Leave.
Wold Architects and Engineers is an Affirmative Action/Equal Employment Opportunity employer. We value the perspectives and experience each individual brings to our integrated teams and the communities we serve. All employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other status protected by applicable federal, state, or local law.
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