ASSISTANT FACILITIES MAINTENANCE DIRECTOR G132

This position is responsible for managing the maintenance of city-owned facilities.

• Directs and oversees the daily operations of maintenance supervisors, skilled trades personnel, and maintenance workers responsible for maintaining City-owned buildings and facilities.

• Manages the department's work order system, ensuring maintenance requests are properly reviewed, prioritized, assigned, tracked, and completed in a timely and efficient manner.

• Monitors daily work assignments, employee productivity, and work order completion rates to ensure maintenance crews are effectively utilizing available resources and meeting departmental expectations.

• Meets regularly with maintenance supervisors and staff to review outstanding work orders, establish daily and weekly priorities, address maintenance backlogs, and establish timelines for completing assigned work.

• Holds maintenance supervisors accountable for managing assigned personnel, monitoring work performance, maintaining accurate work order documentation, and ensuring the timely completion of maintenance activities.

• Reviews work order reports and departmental performance indicators to identify overdue assignments, recurring maintenance problems, staffing needs, and opportunities to improve operational efficiency.

• Oversees the scheduling and coordination of preventive maintenance, routine repairs, emergency maintenance, and facility improvement projects throughout City-owned facilities.

• Conducts inspections of completed maintenance work to ensure quality, compliance with applicable standards, and satisfactory completion of assigned work orders.

• Coordinates with representatives of City departments to address maintenance concerns, establish priorities, provide project updates, and resolve facility-related issues.

• Assists the Director in developing the annual Facilities Maintenance budget and monitors expenditures, labor costs, materials, and operational expenses to ensure efficient use of departmental funding.

• Coordinates the purchasing of maintenance materials, supplies, tools, and equipment necessary to support daily maintenance operations.

• Assists with developing specifications and scopes of work for facility repairs, roofing, equipment replacement, small construction projects, and building renovations.

• Reviews contractor proposals and bids, participates in pre-bid meetings, and coordinates contractor activities in accordance with City purchasing policies.

• Coordinates with utility providers, vendors, and outside contractors regarding electrical, plumbing, natural gas, water, communications, and other facility service requirements.

• Works with special event coordinators and City departments to plan and coordinate maintenance support, including temporary electrical and plumbing requirements.

• Evaluates maintenance staffing levels, employee performance, training needs, and workload distribution to ensure adequate personnel are available to meet operational demands.

• Ensures maintenance personnel follow departmental policies, safety procedures, attendance requirements, and established work order documentation standards.

• Prepares and provides regular operational reports to the Director of Facilities Maintenance regarding employee productivity, work order completion, maintenance backlogs, preventive maintenance performance, and significant facility concerns.

• Performs other related duties as assigned by the Director of Facilities Maintenance.

• Knowledge of budget planning and implementation.

• Knowledge of building codes.

• Knowledge of electrical, plumbing, HVAC, and carpentry practices and procedures.

• Knowledge of management and supervisory techniques.

• Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.

• Skill in using computers and various software programs.

• Skill in interpersonal relations

• Skill in oral and written communication.

• Ability to operate a motor vehicle.

Bachelor's degree in Engineering or related field is required.??Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the department in order to direct and coordinate work within the department, usually interpreted to require three to five years of related experience.??Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated. The work is typically performed while intermittently sitting, standing, stooping, and walking. The employee occasionally lifts light objects, climbs ladders, and distinguishes between shades of color. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or outdoors where the employee may be exposed to noise, machinery with moving parts, and cold or inclement weather.