Senior Business Operations Specialist

Share Share Email Post Share Senior Business Operations Specialist Location : Remote Options Available; Regular Travel to Corporate and FSE Site Locations Travel: Moderate Travel; approximately 30% Employment Type: Full Time, Exempt Base Wage: $90,000 to $120,000 (based on experience) Reporting Relationships - Reports to: Chief Operating Officer Overview The Senior Business Operations Specialist serves as a key operational and administrative resource across the organization, with responsibility for coordinating, evaluating, and improving federal contract administrative processes, employee onboarding and offboarding, purchasing processes, office management, administrative training, and general business operations. Reporting to the Chief Operating Officer, this position works independently and cross functionally with Human Resources, Accounting, contract leadership, and administrative personnel throughout FSE to promote consistent, efficient, and compliant business practices. The position exercises independent judgment in evaluating operational and administrative needs, resolving issues, developing processes, and recommending practical solutions within established company policies and procedures. A key responsibility of this role is developing administrative capability across the organization. The Senior Business Operations Specialist will educate, train, and support administrative personnel so they can effectively manage the day-to-day administrative needs of their respective offices, contracts, and locations. The ideal candidate is highly organized, comfortable training others, and experienced in federal contracting, office management and business administration. This individual must be task-focused and execution-oriented, with the ability to clearly communicate responsibilities, provide direction and keep work moving to completion. The successful candidate will be able to understand the bigger operational picture while remaining focused on the detailed day-to-day tasks. Able to work independently across multiple locations and priorities. Essential Functions Federal Contract Administration, Compliance, Onboarding and Offboarding * Coordinate administrative activities associated with new contract start-ups, transitions, and contract closeouts. * Assist with establishing administrative processes, files, reporting schedules, purchasing, invoicing, and other operational systems for new or transitioning contracts. * Coordinate and support administrative onboarding activities for employees assigned to federal contracts. * Work closely with Human Resources, Payroll, contract leadership, and administrative personnel to ensure required documentation and administrative requirements are completed accurately and timely. * Assist with collection, organization, processing, and tracking of contract specific onboarding documentation. * Manage applicable onboarding and offboarding activities, including documentation, badging/access, equipment coordination, access removal requests, records, and communication with appropriate departments. * Develop and maintain onboarding and offboarding checklists, instructions, and administrative procedures, and train administrative personnel on these processes. * Coordinate administrative requirements associated with employee transfers, contract changes, and separations. * Support contract operations related to Service Contract Act (SCA) and Davis-Bacon Act requirements. * Help ensure consistent administrative practices and contract-spe