Finance and Payroll Specialist

Title: Finance and Payroll Specialist Status: Non-Exempt **** Basic Qualifications: Associate Degree in Accounting, Business Administration or a closely related field. Prior work experience in not-for-profit accounting or related field is preferred. An equivalent combination of related education and experience may be substituted for the required education with approval from the Chief Executive Officer. Other Requirements: Must possess a valid Florida driver's license and current automobile liability insurance policy. The selected candidate will be required to submit and pass a local and national background screen and pre-employment drug screen prior to their date of hire. Knowledge, Skills and Abilities : Requires knowledge of standard business practices pertaining to the areas of payroll, accounts payable, accounts receivable and reconciliations. Enter and retrieve computerized data. Work independently, exercise judgment and work in an environment that has frequent interruptions. Oral and written communication skills with an emphasis on the ability to communicate financial information with personnel at all levels. Organizational skills with the ability to prioritize multiple work assignments, adapting to changing priorities and situations, and follow-through on completion of assignments. Understand and apply applicable rules, regulations, policies and procedures. Identify and resolve exceptions and to analyze and interpret data. Computer proficiency and the ability to use database software, email, spreadsheets and word processing software. Proficiency in Microsoft Excel, Word and Outlook. Adapt to changing technologies, learn functionality of new equipment and systems, and transfer knowledge effectively to peers. Work as a team member and establish and maintain working relationships with those contacted in the course of work. The incumbent must maintain confidentiality on all private matters. Summary of Responsibilities: The Finance and Payroll Specialist performs a variety of professional accounting, payroll, accounts payable, procurement, and financial administration duties. This position is responsible for processing payroll, managing accounts payable transactions, maintaining vendor and employee payroll records, coordinating purchasing activities, monitoring expenditures, ensuring compliance with organizational policies and regulatory requirements, supporting financial reporting, and assisting with audits and year-end closing activities. Essential Duties and Responsibilities: Create and issue purchase orders for goods and services. Match invoices with purchase orders, contracts, and receiving documents. Enter invoices into the accounting system and ensure proper coding. Process and verify vendor invoices for accuracy, proper approvals, and supporting documentation. Maintain and organize accounts payable records and payment documentation. Reconcile vendor statements and resolve discrepancies. Respond to vendor inquiries regarding payments and account status. Process employee reimbursements, travel expenses, and related documentation. Track purchase orders and monitor deliveries. Resolve issues involving damaged, incorrect, or delayed shipments. Maintain procurement records and purchasing documentation. <