Department Administrator

About Fordham:

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Department: Philosophy RH

Campus: Rose Hill (RH) - Bronx

Position Summary:

Reporting to the Chair of Philosophy and working under the Chair of Theology, the Department Administrator is the primary point of contact for administrative matters in the Philosophy and Theology Departments.

Under the direction of the Chairs, the shared department administrator works with executive secretaries in both departments to manage the department’s operational needs, supervises student workers, supports students and faculty, and oversees the efforts of the clerical staff members.

The Department Administrator provides administrative support to the Chair, Associate Chairs, and Graduate Director, and collaborates with other staff in overseeing office procedure development and implementation.

This role serves the Department of Philosophy 2 days per week, the Department of Theology 2 days, and 1 day per week of remote work, split between two departments.

Essential Functions:

Oversees department budget and transfers funds from one line to another as needed.

Communicates with alumni donors (department updates, thank yous record keeping).

Collects and inputs travel requests for all faculty. Oversees travel budget.

Oversees any reimbursements, such as department and faculty expenses (including travel expenses via Concur), visiting speaker honoraria or travel, prospective graduate students, and the Faculty Research Expense Program ( FREP ).

Coordinates conferences, workshops, and visiting speakers, including booking hotels, travel, and meals.

Oversees any Employee Action Forms (EAFs) for departmental payments, such as for undergraduate workers and Graduate Assistants for grants.

Handles Phi Sigma Tau payments. Issues check request for National Office.

Oversees department website. Checks regularly for any out-of-date content and updates regularly.

Keeps track of graduate student funding and time spent in program.

Required Qualifications:

Bachelor’s Degree; or, in lieu of the degree, minimum of 4 years of relevant experience.

Minimum of 2 years of previous administrative experience.

Preferred Qualifications:

Minimum 2 years of previous administrative experience in a fast-paced academic or professional setting.

Proficiency in Microsoft Office Suite and Banner.

Minimum Salary: $64,300

Maximum Salary: $72,000