Purchase & Sales Specialist

Description We are looking for a Purchase & Sales Specialist to support procurement operations for a non-profit organization in Williamsburg, Virginia. This Long-term Contract position will manage daily purchasing activity, coordinate with internal teams and vendors, and help maintain accurate, policy-compliant transaction records. The role is ideal for someone with hands-on experience in purchase order processing, purchasing card oversight, and collaboration with Accounts Payable and merchant service providers.

Responsibilities:

• Manage routine purchasing requests from intake through order completion, ensuring timely and accurate processing.

• Prepare, review, and track purchase orders while confirming that supporting documentation meets organizational standards.

• Administer purchasing card activity by monitoring transactions, reviewing reconciliations, and identifying exceptions for follow-up.

• Assist staff and suppliers with procurement-related questions, order issues, and documentation needs to support smooth purchasing operations.

• Collect and organize quotation records to support fair sourcing practices and maintain audit-ready procurement files.

• Work closely with Procurement, Finance, and Accounts Payable to resolve discrepancies and ensure efficient payment processing.

• Verify that purchasing activity aligns with internal policies, approval limits, and established financial controls.

• Maintain detailed procurement records and reports to support visibility into purchasing activity and card program performance. Requirements • At least 2 years of experience in purchasing, procurement support, or a closely related function.

• Practical knowledge of purchase order processing and day-to-day purchasing operations.

• Experience supporting or administering purchasing card programs, including transaction review and reconciliation follow-up.

• Familiarity with Accounts Payable processes and coordination with finance-related stakeholders.

• Understanding of merchant services or vendor payment environments related to purchasing transactions.

• Strong attention to detail with the ability to maintain accurate records and organized documentation.

• Ability to communicate effectively with internal customers, suppliers, and cross-functional teams.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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