Facilities and Operations Director - DMS

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

The Division of Management Services is recruiting for a Facilities and Operations Director located at our Boise location. Forward-thinking, customer-centric and safety-minded are key attributes for this leadership position. The Bureau Chief plays a central role in business operations, often times behind the scenes, to make a difference in the lives of Idahoans including all department employees. The Bureau Chief reports to the Division Administrator and manages building facilities, construction, and motor pool statewide. This position supports the state’s largest agency consisting of over 30 facilities, a 400+ vehicle fleet, and construction projects of varying size and complexity. This position is a key contributor to the division’s leadership team and participates in strategic planning, budget, legislative and various division and department initiatives. It also has the unique opportunity to support and collaborate with all divisions in the department as well as external partners.

This position is not eligible for telework.

This position is a non-classified position and exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit at retirement.

• 11 paid holidays

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)

• Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)

• 2 voluntary supplemental retirement plans including both pre-tax and Roth options

• Deferred compensation plan

• Life insurance for self, spouse, and children

• Short and long-term disability insurance

• Flexible Spending Accounts (FSA)

• Wide variety of training opportunities

• Some positions offer flexible hours and/or telecommuting

• Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider

• Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EXAMPLE OF DUTIES:

• Oversee operations and administrative oversight for the Facilities team, construction and motor pool teams.

• Provide leadership and direction related to legislation and IDAPA rules.

• Establish and maintain bureau goals, operational metrics, policies and procedures.

• Plan, organize, and direct work assignments and ensure compliance with all federal, state, and local standards.

• Manage budgets.

• Oversee and Direct contracted security and Emergency and Evacuation Procedures.

• Manage all bureau contracts.

• Oversee and complete the Bureau’s annual reporting requirements (5-Year plan 9/1, Permanent Building Fund Advisory Committee fund requests 8/1, Motor pool 12/15)

• Oversee and direct enterprise level space planning and management.

• Oversee, negotiate, and implement property leases, easements, and Memorandums of Understanding.

• Oversee Department insurance plans and submissions

• Act as a liaison with elected, appointed, and federal/state public officials.

• Ensure quality control for all programs.

• Manage and respond to customer complaints, inquiries and requests for technical assistance.

• Be an active part of the DMS Core Leadership Team.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of m anagement practices. Typically gained by completion of at least two, three-credit college-level management courses equivalent to "Management and Organizational Theory," "Personnel Administration," and "Organizational Behavior" (that cover the five elements of management - Controlling, Leading, Organizing, Planning and Staffing) AND at least two years of experience in a supervisor/management role for professional staff; OR at least three years of experience managing a major program and providing leadership of professional staff.

• Experience developing and administering policies, procedures and a program budget. Typically gained through experience developing and recommending regulations, policies and procedures. Applicants must also have work experience projecting fiscal impacts of programs, negotiating contracts and/or working with personnel, operating and capital budget, typically for a period of at least two years.

• Experience implementing organizational change within a service delivery program. Typically gained through at least two years' experience in a management, supervisory or consulting role implementing projects to meet special needs, incorporating tasks and methods to implement change.

• Experience applying measurement processes/methods for assessing program outcomes or progress toward goals. Typically gained through at least one year experience applying measurement and tracking methods in assessing progress toward stated program goals OR a combination of college coursework (statistics, research methods, evaluation methodology, or related field) and experience.

• Experience preparing and presenting oral presentations to groups . Typically gained through at least one year experience researching, compiling and organizing information in order to make oral presentations about the information to groups in a business setting; topics may be informational, technical, or behavioral. Take into account audience size, topic, length, and frequency of the presentations. One-to-one training is not qualifying.

Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.

1. Experience in facility operations management. Typically gained by at least three years overseeing daily operations of facilities teams, ensuring compliance with federal, state, and local standards, and coordinating maintenance and operational activities.

2. Experience developing and administering facility or capital budgets. Typically gained by at least two years working with operating, personnel, or capital budgets that include projecting fiscal impacts, negotiating contracts, leases and monitoring expenditures.

3. Experience in project management. Typically gained by at least three years’ experience including planning, execution, monitoring and communication of large-scale projects.

4. Experience in fleet management. Typically gained by at least three years’ experience overseeing vehicle operations, maintenance, performance monitoring, allocation and budget management.

5. Experience in construction management. Typically gained by at least three years’ experience as an Owners Representative, or construction manager. Experience should include project oversight, scheduling, budgeting, safety and compliance, and stakeholder collaboration.

Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers)

If relocating to Idaho, the Department of Health & Welfare does not reimburse the cost of relocating and the department does not sponsor anyone with a work visa.

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected] PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.