Management and Program Analyst

Summary Employee will be assigned to Physical Medicine and Rehabilitation Service (PMRS), VA Healthcare System, Lexington, KY. This position will provide leadership in strategic administrative planning, resource allocation, performance improvement, and oversight of daily operations. This position requires a mastery of qualitative and quantitative methods for assessing program effectiveness and complex management systems. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Duties include but may not be limited to the following: Serves as the senior management analyst responsible for the comprehensive evaluation of PMRS program effectiveness. Applies advanced management and organizational principles to analyze the administrative health of the service. Supports regional rehabilitation programs within the current organizational structure. Designs and conducts complex management studies to resolve substantive problems in health care delivery. Analyzes interrelated issues of effectiveness, efficiency, and productivity to develop authoritative recommendations for organizational restructuring, workflow re-engineering, and resource reallocation. Utilizes advanced qualitative and quantitative techniques to mine and interpret data from organizational sources. Identifies long-term trends in workload, acuity, and costs to forecast future program requirements (3-5 years out). Evaluates the impact of new or proposed legislation, directives, and accreditation standards on PMRS operations. Develops new administrative criteria and internal policies to ensure compliance and optimize program performance where national guidelines are vague or require extensive adaptation. Develops and implements standardized performance metrics to measure the quality and timeliness of administrative support services, ensuring alignment with the medical center's strategic goals. Manages and oversees all PMRS resources, including financial, personnel, and equipment. Develops long-range program plans, goals, and objectives with significant impact on PMRS and potentially the larger organization and presents these plans to leadership. Approves expenditures for all non-recurring items, ensuring they align with budget priorities. Reviews proposed legislation or regulations that would significantly change the administrative processes and procedures of service programs and clinics and makes recommendations. Makes recommendations on how to implement broad regulatory guidelines and develops administrative norms and procedures for the allocation and distribution of resources across the service. Represents PMRS at high-level meetings and committees, making decisions on behalf of the service and serving as a key advisor to executive leadership. Performs supervisory and team leadership functions as part of operational responsibilities to include: develops performance plans and standards, providing regular feedback; and identifies professional development and training needs and facilitates opportunities for growth. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm. Recruitment & Relocation Incentives: Not authorized Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process. NOTE: The facility prefers those with experience in management roles such as supervisory, managerial, or executive positions involving coordination or oversight of programs, people or teams. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications SPECIALIZED EXPERIENCE: Applicants must also have at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, this experience must have been equivalent to at least the GS-11 level in the Federal service. Specialized experience includes: designing and conducting studies, analyzing findings, and making recommendations regarding the efficiency of clinical systems; utilizing qualitative and quantitative analytical techniques to measure the effectiveness of programs; analyzing the impact of new legislation, directives, or standards; managing resources; developing internal policies; and resolving complex administrative problems. Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required such as standing, walking, bending, or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Education There is no educational substitution at this grade level. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.