Accounts Payable Analyst

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13826753 M & M Staffing Agency, LLC is seeking an experienced, highly organized, and detail-oriented Accounts Payable Analyst to support our client, City Colleges of Chicago. The ideal candidate will have demonstrated experience in accounts payable operations, invoice auditing, vendor payment processing, account reconciliation, and financial reporting. This position requires an individual who can work independently, analyze complex financial transactions, resolve discrepancies, and maintain a high level of accuracy while managing multiple priorities. Experience with PeopleSoft Financials, Microsoft Excel, and enterprise accounting systems is highly desirable. ### Key Responsibilities Accounts Payable Processing & Vendor Management - Review, audit, approve, and process vendor invoices, ensuring accuracy, proper authorization, and supporting documentation. - Prioritize invoices based on payment terms, deadlines, and available discounts. - Verify, record, and reconcile vendor payments in accordance with established accounting policies and procedures. - Research and resolve complex invoice discrepancies, payment errors, and vendor account issues. - Communicate with vendors and internal departments regarding outstanding invoices, payment discrepancies, and account inquiries. - Assist with processing and reconciling vendor payments through checks, Automated Clearing House (ACH), and other electronic payment methods. Financial Reconciliation & Reporting - Prepare and record accounts payable voucher journal entries. - Perform monthly reconciliations of assigned balance sheet accounts. - Assist with financial analysis, variance research, and general ledger reconciliation. - Review and code expenses according to established accounting guidelines. - Approve, issue, and reconcile cash advances and closing cost advances in accordance with applicable policies. - Maintain accurate vendor records, including tax documentation required for annual 1099 reporting. Accounting Systems & Process Improvement - Utilize PeopleSoft Financials and invoice imaging systems to process, track, and maintain accounts payable transactions. - Assist with scanning, indexing, and entering invoices into the accounting system. - Identify opportunities to improve accounts payable processes, internal controls, and operational efficiency. - Support the implementation of revised accounting procedures and financial systems. - Assist with accounts payable workshops and training sessions for departmental personnel. Administrative & Departmental Support - Respond to internal and external inquiries regarding invoices, reimbursements, travel expenses, and payment status. - Prepare documentation and reports requested by management, vendors, and internal departments. - Maintain accurate and organized financial records in compliance with established accounting practices. - Support special accounting projects and departmental initiatives. - Demonstrate professionalism, confidentiality, and excellent customer service. - Perform additional duties as assigned. ### Minimum Qualifications Some college coursework in Accounting, Finance, Business Administration, or a related field. Minimum of two years of related accounting or accounts payable experience. Equivalent combinations of education and relevant professional experience will be considered. Demonstrated experience reviewing, processing, and reconciling invoices and vendor payments. Working knowledge of accounts payable procedures, financial documentation, and accounting principles. Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint. Strong analytical, organizational, problem-solving, and decision-making abilities. Excellent attention to detail and ability to maintain accuracy while processing high volumes of financial transactions. Ability to work independently, prioritize multiple assignments, and consistently meet deadlines. Strong written and verbal communication skills. Ability to work collaboratively with employees, management, vendors, and other stakeholders.