Senior Administrative Associate
AUSTIN, TXJobSeen 1w agoSeen in employer's feed 3 days ago
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At a glance
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Job overview
The Senior Administrative Associate supports the University of Texas at Austin’s UHD executive team and staff with office administration, compliance, travel, events, and operational needs. The role administers university resources and training, manages reporting and expense processes, assists guests and callers, and coordinates departmental travel and events. It may involve adjusted schedules, including weekends and overtime, as well as pickups and deliveries.
Skills & qualifications
Skills
Full job description
Office Administration and Compliance Management: Maintain a good understanding of UHD and university policies and procedures. Responsible for disseminating information and administering UHD training and resources for varied administrative functions such as, but not limited to, DocuSign, travel, official occasion expense form (OOEFs), event planning and physical inventory. Complete TABC compliance reporting, order and distribute new employee collateral, update and distribute departmental directory, manage mileage logs and maintenance requests for UHD vehicles, and back up for Census Bureau requests. Reconcile student travel cards, and Voyager gas cards. Establish goals and objectives, update guidelines, policies, and procedures.Administrative Support: Provide administrative support to the departments executive team and staff in their units.Greet and assist guests. Answer executive office main line and route calls or take messages. Performs general typing, word processing, proofreading, editing, and data entry as well budgeting and reporting.Prepare charts, graphs, and administrative reports.Check reports or other data for accuracy.Events and Program Support: Ensure programming and event expenditures are appropriate and approved via OOEF. Assists with departmental events, meetings, and programs; may work adjusted schedules including weekends and overtime. Prints and encodes mag stripe cards for special groups, guests, summer conferences, and temporary staff. Serves as key operator for mag stripe card printer, responsible for maintenance scheduling and supply stocking. Provides backup administrative support to UHD Associate Vice President. Departmental Travel Planning: Processes travel arrangements (VE5s) and reimbursements (VP5s). Reconciles student travel cards, collects receipts and submits to accounting after student travel. Voyager gas cards- responsible for collecting after used for travel.Support operational needs through pickups and deliveries and pick up materials via university vehicle, public transportation, or walking. Take part in continuing education, staff training and departmental events. Support central office team members when necessary. Other related responsibilities and duties as assigned.
How this job compares
Set against the 3,937 open Administrative Support jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- Texas median$50–66K/yr30 salary ranges
- Texas median$18–23/hr73 hourly ranges
- Openings
- Olive Jobs lists 443 open Administrative Support jobs in Texas and 3,937 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)130 open
- UTMB Health30 open
- Baylor Scott & White Health23 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (2,028 postings).
- Education
- 140 of the 3,937 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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