College Assistant - Pre-Hospital Programs

College Assistant - Pre-Hospital Programs

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Founded in 1971 in Long Island City, Queens , LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

The Pre-Hospital Programs department at LaGuardia Community College seeks a part-time College Assistant to provide administrative support for the Paramedic Program’s clinical training activities. Paramedic students complete supervised training in hospitals and ambulance settings and must document their training hours, patient encounters, and skills practiced.

Under the supervision of the Senior Paramedic Program Coordinator, the College Assistant helps maintain student training schedules, track required paperwork, and keep training records accurate and complete. The employee uses the online system for scheduling clinical training and recording student progress, to assist students with entering information, identify missing or incomplete records, and prepare reports for program staff. The role also involves communicating with students and clinical sites about schedules and documentation requirements.

• Assist with scheduling and confirming supervised training shifts at affiliated hospital and ambulance sites; maintain calendars, student rosters, and records of cancellations and make-up shifts.

• Communicate approved schedules, site instructions, and documentation requirements to students and clinical partners by email and telephone.

• Assist paramedic students with routine scheduling and documentation questions; refer technical or academic issues to appropriate staff.

• Review student training records in the online schedule and tracking system for completeness and consistency with established guidelines; flag missing or inaccurate information and follow up on corrections.

• Enter, compile, and retrieve student training data in the online reporting systems; prepare standard reports showing completed training hours, patients assessed or treated during supervised training, and recorded skills practiced for program staff review.

• Prepare and maintain student files, training materials, forms, and checklists of required paperwork; track receipt of documents and refer missing items to program staff.

• Prepare correspondence and program notices using office software; maintain organized physical and electronic records and perform related clerical tasks as assigned.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

PREFERRED QUALIFICATIONS

• Experience with FISDAP or a comparable student or clinical tracking system, and proficiency in Microsoft Word, Excel, and Outlook.

• Experience providing clerical or administrative support in an educational, healthcare, or emergency medical services setting; familiarity with scheduling supervised student training and maintaining related records.

• Strong attention to detail, organizational skills, and written and verbal communication skills; ability to assist students and staff from diverse backgrounds and maintain the confidentiality of student records.

COMPENSATION

$29.32/hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

November 10th, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 33031

Location: LaGuardia Community College

Job Type: Part-Time