Program Coordinator II

College Station, TX

Full time

R-098730

Job Title

Program Coordinator II

Agency

Texas A&M University

Department

Global Health Research Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Global Health Research Complex (GHRC) at Texas A&M University is a state-of-the-art biocontainment research facility that will improve animal and human health within the State of Texas, across the United States, and around the globe. The GHRC supports and advances multi-disciplinary large animal and insect vector research, education, and training opportunities for faculty at Texas A&M and their partners from other academic institutions and industry. To learn more, visit https://ghrc.tamu.edu/ .

RAV3N is a network of university and federal laboratories headquartered at the Global Health Research Complex with a shared focus on veterinary science, agriculture, biodefense, and high-containment research. The mission of the network is to strengthen collaboration and engagement among biocontainment research facilities working on veterinary and emerging zoonotic diseases. To learn more, visit https://rav3n.tamu.edu/ .

What We Want

GHRC is seeking a highly organized, proactive, and collaborative professional to support RAV3N network operations, communications, engagement, and event coordination. This position works closely with the RAV3N Program Manager to support administrative activities, meetings and trainings, maintain communications platforms, and expand engagement with internal and external stakeholders. The ideal candidate is a strong communicator who enjoys working with a wide range of stakeholders, building professional relationships, and managing multiple priorities in a dynamic environment.

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended.

Other Requirements and Factors:

• This position is funded from grant and/or contract funding, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance.

• This role involves collaboration with researchers, government agencies, and external partners and may include access to confidential or restricted information.

• This position will require some domestic travel to support network activities and events.

Essential Duties/Tasks

Program Planning, Implementation, and Evaluation

• Assists the Program Manager in planning and implementing monthly, quarterly, and annual activities.

• Schedules meetings; prepare agendas, meeting materials, and summaries.

• Maintains organizational records, databases, and other program documentation.

• Tracks action items and supports follow-up on network initiatives and deliverables.

• Assists with coordination of working groups and collaborative projects.

Reporting, Documentation, and Communication

• Develops, edits, and disseminates communications for a variety of audiences, including network members, stakeholders, and the general public.

• Maintains and updates network websites, social media platforms, newsletters, and other communication channels.

• Ensures public-facing and internal communication materials are accurate, timely, and aligned with network goals.

• Identifies opportunities to increase network visibility and strengthen member engagement.

Event Planning and Coordination

• Coordinates logistics for meetings, workshops, trainings, conferences, and other network-sponsored activities, including participant registration, scheduling, catering, materials preparation, venue coordination, and post-event follow-up.

• Assists with event communications, and participant support.

• Supports onsite event setup, execution, and post-event wrap-up activities.

• Maintains event timelines and ensures successful completion of network activities.

Stakeholder Relationship Management

• Develops and maintains relationships with stakeholders.

• Seeks opportunities to expand collaborations with internal and external partners.

• Monitors activities and opportunities relevant to One Health, pandemic preparedness, agriculture, veterinary medicine, and related fields.

Fiscal Management and Budget Coordination

• Assists with reimbursements, purchasing activities, and other administrative transactions supporting network operations.

• Monitors expenditures and supports purchasing and travel-related processes.

Qualifications

Required Education and Experience

• Bachelor's degree in biological sciences, animal science, agriculture, veterinary medicine, communications, public relations, public health, business administration, or a related field; or equivalent combination of education and experience.

• Four years of related experience in program coordination, communications, event planning, stakeholder engagement, administrative support, or related fields.

Preferred Qualifications

• Demonstrates interests in One Health, pandemic preparedness, veterinary medicine, agriculture, biocontainment research or related fields.

• Familiar with biocontainment research environments and biosafety and biosecurity principles.

• Familiar with or interest in zoonotic and emerging infectious diseases affecting livestock, wildlife, and public health.

• Familiar with, or interest in learning about, biosafety containment levels, including BSL-2, BSL-3, BSL-3Ag, BSL-4, and BSL-4Ag facilities and operations.

• Experience planning, coordinating, and delivering professional meetings, workshops, trainings, conferences, educational programs, or other workforce development activities.

• Experience writing and editing materials for a wide range of audiences.

• Experience maintaining websites, social media platforms, newsletters, or other communication channels.

• Experience preparing reports and supporting budget tracking.

• Experience working with academic, research, and government agencies.

• Experience using graphic design and content creation tools such as Canva, Adobe Express, or similar applications.

Knowledge, Skills, and Abilities

• Excellent interpersonal, networking, and relationship-building skills.

• Ability to exercise discretion and maintain confidentiality when handling sensitive information, research-related discussions, and network communications.

• Ability to coordinate training activities and collaborate with multiple stakeholders, instructors, subject matter experts and participants.

• Excellent oral, written communication skills and attention to detail.

• Strong editing and proofreading abilities.

• Ability to multitask and meet deadlines.

• Ability to work independently and collaboratively in a team environment and to identify opportunities for improvement.

• Ability to exercise initiative, sound judgment, and problem-solving skills.

• Ability to use Microsoft Teams platform, word processing, spreadsheet, presentation, and database applications.

• Ability to maintain professional websites and social media platforms.

• Ability to coordinate and lead projects while working cooperatively with others.

• Adapts effectively to shifting priorities and needs.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System guidelines.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1793/University-Holiday-Calendar) of annual paid holidays

• Up to eight hours of paid sick leave (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1794/Sick-Leave)   and at least   eight hours of paid vacation (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1757/Vacation)  each month

• Automatic enrollment in the   Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

• Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)

• Flexible Spending Accounts

• University Holidays (https://www.tamus.edu/hr/holiday/)

• Legal Statements

• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/notification-for-security-and-fire-reports/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice